Accounts Payable Collections Purchasing Administrator

Troutbeck Operator•Amenia, NY

7d•$28 - $30•Onsite

About The Position

Troutbeck, a historic estate hotel retreat, is seeking a detail-driven A/P Purchasing/Credit Specialist to join their hospitality team. This role is responsible for controlling expenses and collecting event revenue to support the financial health of the property. The position involves managing the purchase order process, accounts payable functions, and credit/collections activities. The ideal candidate will be a service-minded, collaborative, and professional individual with strong communication and problem-solving skills, who understands the importance of being a Brand Ambassador.

Requirements

Bachelor's Degree in Finance, Accounting, or related field.
Minimum of 4 years of progressive finance experience, preferably in the hospitality field.
Advanced working knowledge of Microsoft Word and Excel.
Proficiency in financial systems.
Excellent written communication skills, with the ability to draft professional and grammatically correct e-mail communications.
Excellent verbal communication skills, both in-person and on the phone.
Ability to provide service through productive professional dialogue.
Service-minded and collaborative individual.
Professional presence and appearance.
Ability to build and maintain relationships with managers, peers, and the public.
Proactive problem solver.
Punctual and accountable.
Team player.

Nice To Haves

Expertise in the full suite of Microsoft software.
Experience with NetSuite, Opera PMS, Tripleseat, and MICROS.

Responsibilities

Manage the purchase order process, including obtaining approvals, accepting deliveries, verifying goods and prices against purchase orders, and preparing credit memos for irregularities.
Process accounts payable, including verifying invoices against purchase orders, obtaining expense coding and signatures, posting invoices according to GAAP and DOF/Controller guidelines, preparing cash requirement reports, making timely payments within terms, and scanning invoices.
Prepare and manage 1099s.
Maintain positive relationships with management and vendors, responding promptly to inquiries.
Partner with Sales, Events, and Front Office teams to establish clear billing arrangements.
Oversee the collection process and follow up on overdue accounts.
Perform additional assignments and ad hoc projects as assigned by the Controller.