Accounts Payable Clerk (Contractor)

Vividion Therapeutics • San Diego, CA

9d • Onsite

About The Position

The Accounts Payable (AP) Clerk is responsible for the daily processing and management of the company’s outgoing payments and financial obligations. This role ensures that all invoices are accurate, properly authorized, and paid in a timely manner. The ideal candidate is detail-oriented, highly organized, and possesses a strong understanding of basic accounting principles.

Requirements

• High school diploma or equivalent required.
• 1–3 years of experience in an accounts payable or general clerical accounting role.
• Solid understanding of Basic Accounting Principles (GAAP).
• Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, and data entry).
• Experience with ERP software (e.g., NetSuite, SAP, QuickBooks, or Microsoft Dynamics).
• High level of accuracy and speed in 10-key data entry.
• Attention to Detail: Ability to spot errors in high volumes of data.
• Organization: Proven ability to meet strict deadlines and manage multiple priorities.
• Communication: Professional verbal and written skills for interacting with vendors and internal stakeholders.
• Integrity: Discretion when handling confidential financial information.

Nice To Haves

• Associate’s degree in Accounting or Finance preferred.

Responsibilities

• Review and verify invoices and check requests for accuracy and proper coding.
• Perform 3-way matching (matching purchase orders, receiving reports, and invoices) to ensure data integrity.
• Prepare and process weekly payment runs, including ACH, wire transfers, and physical checks.
• Maintain and update vendor files, including W-9 collection and contact information.
• Enter financial transactions into the accounting system with high accuracy.
• Reconcile monthly vendor statements and research any discrepancies or outstanding balances.
• Assist with the month-end closing process by ensuring all expenses are recorded in the correct period.
• Organize and maintain digital and physical financial records for audit readiness.
• Act as the primary point of contact for vendor inquiries regarding payment status.
• Review and process employee expense reports, ensuring compliance with company travel and entertainment policies.
• Assist in the preparation of 1099 forms at year-end.
• Collaborate with the procurement and receiving departments to resolve billing issues.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED