Accounts Payable Clerk - Fixed-Term Opportunity

East Central Kansas Economic Opportunity Corporati•Ottawa, KS

2d•Onsite

About The Position

This is a 12-week assignment for an Accounts Payable Clerk. The role reports to the Director of Finance and is responsible for overseeing accounts payable functions, including invoice review and coding, documentation collection, payment processing, approval management, and recordkeeping. The position also provides support for accounts receivable, payroll, timesheet processing, journal entries, reconciliations, and reporting as needed. Additionally, the role involves ordering and maintaining office supplies, assisting staff with procurement, creating and maintaining spreadsheets for fiscal data, running financial system reports, and performing general office and fiscal support tasks such as mail distribution and bank deposits.

Requirements

High School Diploma or GED required.
Computer skills (Windows, Microsoft Office – Word, Excel, and Outlook, financial systems).
Ability to design basic spreadsheets.
Knowledge of Excel formulas.
Above-average basic math skills.
Organizational skills.
Attention to detail.
Ability to pass required background and health tests.
Valid Driver's license.
Ability to sit for long periods of time.
Ability to spend long periods of time looking at a computer display.
Ability to lift 20 lbs.

Nice To Haves

Associate’s degree preferred in accounting, office administration, business, or public administration.

Responsibilities

Review invoices and determine appropriate funding sources.
Enter transactions into the accounting system and ensure all supporting documentation is properly recorded and maintained.
Obtain required authorization signatures.
Maintain vendor records.
Assist with year-end accounts payable reporting and audit requests.
Review accounts payable and other fiscal reports/transactions for accuracy.
File accounts payable and related fiscal documents.
Order and maintain office supplies.
Assist staff with procurement needs.
Create and maintain spreadsheets related to invoices, accounts payable, and other fiscal data.
Run financial system reports to review and reconcile transactions and to respond to staff data requests.
Export financial data from the financial system to Excel and assist with developing and maintaining fiscal-tracking spreadsheets.
Pick up and distribute mail.
Deliver bank deposits as needed.