Accounts Payable Clerk

City of Salem • 360 Church St SE Salem, OR

3d • Hybrid

About The Position

This is a Salem Housing Authority position, which is a separate employer from the City of Salem. The Salem Housing Authority is seeking a detail-oriented and motivated individual to join our team as an Accounts Payable Clerk. This position plays a key role in supporting our finance operations by performing a variety of basic accounting and customer service duties. The ideal candidate will have a general knowledge of bookkeeping, accounting principles, and standard procedures. This position performs primarily under the direction of a lead accountant as well as a section supervisor and will not be responsible for the supervision of others. Salem Housing Authority (SHA) is a growing, innovative, and mission focused independent government Agency. We are committed to growing the capabilities of our people, where you can work with diverse individuals, explore new ways of thinking, and expand your capabilities. We pride ourselves on providing a great work-life balance.

Requirements

• Must pass the pre-employment background check.
• May require an Oregon Driver's license and a driving record that meets the Salem Housing Authority's driving standards.
• Graduation from high school or G.E.D., supplemented by courses in accounting and government accounting; and two years of experience in accounting procedures, experience with governmental fund accounts, cash handling, or any equivalent combination of experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.

Nice To Haves

• Bilingual skills preferred.

Responsibilities

• Support the accounts payable process, including receiving invoices, reviewing documentation for completeness and accuracy, and ensuring proper coding for timely payments.
• Provide backup support for the Accounts Receivable process as needed.
• Perform a variety of customer service and administrative support duties involving in-person and over-the-phone communications, accounts payable, receivable, collections and other accounting services or transactions.
• Review and validate documents, such as proofreading for mathematical or content accuracy.
• Reviewing and/or working with ledgers and other financial records relating to charges and payments.
• Identify/resolve discrepancies in customer accounts, accounts receivable or accounts payable and resolve at a level commensurate with job duties.
• Provide reports information concerning financial activities.
• Determine if sufficient information is present to record the transaction into the accounting system(s).
• Balance like documents for entry into financial systems, account records, register, or other ledgers and journals.
• Provide professional customer service and prepare correspondence accurate and timely.
• Read and understand documents for billing and payment terms, and account designations.
• Review and verify invoices and check requests; ensuring proper back up and authorization has been submitted and resolve invoice discrepancies.
• Operate calculating and other office machines and equipment.
• Perform other accounting assistant's duties or sections as assigned.

Benefits

• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick leave.
• Competitive pay.
• Retirement pension through participation in the Oregon PERS system.
• Opportunity for voluntary pre-tax contributions to a 457b retirement account.
• Health care and dependent care flexible spending accounts.
• Standard and voluntary life insurance.
• Voluntary long-term care insurance.
• Employee wellness program.
• Employee assistance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED