Accounts Payable Clerk | New Opening at Hope in Springfield, IL!

Hope • Springfield, IL

3d • $35,000 - $45,000 • Onsite

About The Position

Supports the Finance department by executing the day-to-day accounts payable functions with high accuracy and efficiency. This role focuses strictly on processing invoices, verifying disbursements, and maintaining clean vendor records to ensure timely and precise financial tracking.

Requirements

• Strong foundational knowledge of data entry, basic bookkeeping, and AP workflows.
• Reliable attention to detail to catch coding errors or duplicate invoices.
• Solid communication skills for professional communication with external vendors and internal staff.
• Comfortable utilizing basic features of Excel (sorting, basic formulas) and digital filing systems.

Nice To Haves

• High School Diploma or Associate’s degree in Business/Accounting (preferred).
• 1–3 years of dedicated accounts payable or general clerical accounting experience.
• Prior experience navigating an ERP system (Microsoft Business Central is a plus).

Responsibilities

• Review, code, and enter a high volume of vendor invoices into Microsoft Business Central with strict attention to departmental and program accuracy and general ledger coding.
• Prepare weekly check runs, ACH payments, and wire transfers for review and approval; match invoices to purchase orders and receiving documents.
• Serve as the primary point of contact for vendor inquiries, reconcile monthly vendor statements, and research and resolve any billing discrepancies.
• Maintain organized, complete, and accurate digital files for all paid invoices, tax documents (W-9s), and payment records.
• Assist with routing documents for internal approvals across departments.
• Provide basic administrative support during annual audits by pulling requested AP testing samples.
• Perform other routine clerical accounting tasks as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree