Accounts Payable Clerk

Catholic Charities Eastern Washington•Spokane, WA

4d•Onsite

About The Position

This position is responsible for A/P accounting for Catholic Charities programs. The Accounts Payable Clerk will process accounts payable based on invoices or other appropriate documentation, process Catholic Charities mileage vouchers for payment, and work with vendors and program staff to ensure accuracy and timeliness of payments. The role involves preparing checks and ACH payments, responding to vendor inquiries, processing voided checks and stop payments, maintaining W-9 vendor information, preparing and submitting year-end 1099s, and overseeing the Positive Pay process. Additionally, the clerk will assist with accounting research, audit schedules, and other reports under the direction of the VP of Finance and Accounting Manager. General clerical and administrative support for the Finance Department is also required, including distributing mail and maintaining logs, entering manual payments into the general ledger, and processing recurring check requests. The position requires adherence to HIPAA regulations for PHI security and utilization of communication and database practices. The role also involves performing as a team member to achieve productivity outcomes and supporting the mission and core values of Catholic Charities.

Requirements

High School Diploma or a General Education Degree.
A minimum of three (3) years’ experience in an accounting/bookkeeping support capacity; or, an equivalent combination of education and experience.
Successfully pass background check applicable to position.
Regularly sit, stand, climb, walk, hear/listen, talk.
Frequently lift up to 25 pounds, pull/push, carry, grasp, reach.
Occasionally crawl, stoop, kneel.
Clearly see 20+ feet, with or without corrective lenses, ability to focus.
Adaptability: ability to adapt to changes, delays or unexpected events in the work environment; ability to manage competing demands and prioritize tasks; ability to change approach or method to best fit the situation.
Analytical Ability: ability to maintain focus for extended periods of time; ability to complete research projects with resourcefulness and persistence; ability to synthesize complex or diverse information; ability to use intuition and experience to complement existing data.
Attendance: ability to consistently arrive and be able to work as scheduled.
Computer/Technical Ability: working knowledge of Word Processing software, Spreadsheet software, Accounting software, Internet software. 10-key proficiency.
Dependability: ability to follow instructions, both in written and verbal format; ability to respond to management direction; ability to complete tasks on time or notify the appropriate person with an alternate plan when necessary.
Interpersonal Skills: ability to maintain satisfactory relationships with others, excellent customer service skills and a good overall understanding of appropriate human relations.
Awareness of and sensitivity to the service population’s culture and socioeconomic characteristics.
Judgment: ability to make prudent and timely decisions; ability to exhibit sound and accurate judgment; ability to explain reasoning for decisions.
Language Ability: ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence; ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Ability: ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume; ability to apply concepts of basic algebra and geometry.
Motor Coordination: the ability to coordinate eyes, hands, fingers, and feet accurately and handle precise movements.
Problem Solving Ability: ability to identify and/or prevent problems before they occur; ability to formulate alternative solutions to problems when necessary; ability to transfer learning from past experiences to new experiences of similar nature.
Quality Management: ability to complete duties, on time and with absolute precision, at least 95% of the time; ability to edit the accuracy and thoroughness of one’s work as well as the work of others; ability to constructively apply feedback to improve performance, ability to generate ideas to improve and promote quality in work.
Reasoning Ability: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.

Nice To Haves

An Associate’s Degree in accounting is strongly preferred.

Responsibilities

Processes accounts payable based on invoices or other appropriate documentation.
Processes Catholic Charities mileage vouchers for payment.
Works with vendors and program staff to ensure accuracy and timeliness of payments.
Prepare checks and ACH payments and forwards checks for signature.
Responds to vendor, VP and Director inquiries about payments and prepares summary data as required.
Processes voided checks, stop payments and check reissues as necessary.
Maintains W-9 vendor information and prepares and submits year-end 1099’s.
Files and maintains accounts payable and other related financial records in an orderly fashion to facilitate retrieval of information as necessary.
Oversee and manages the Positive Pay process for checks.
Assists with researching accounting questions, the preparation of audit schedules and other reports as necessary under the direction of the VP of Finance and Accounting Manager.
Provides general clerical and administrative support for the Finance Department and assists with other Finance activities as needed.
Responsible for distributing CCFSC mail to department mailboxes as appropriate, and maintains the check and cash mail log.
Responsible for entering all manual payments into the general ledger.
Responsible for processing recurring check requests.
Uses appropriate administrative, fiscal, physical, and technical safeguards to ensure the confidentiality, integrity, and security of CCEW client protected health information (PHI), per regulations outlined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
Will regularly utilize all forms of communication (email, text, phone, etc.) and database practices necessary for this position and as directed by supervisor.
Adheres to the tenets of Catholic Social Teaching and Catholic Doctrines.
Performs as a team member to assure that productivity outcome measures are achieved.
Performs related functions necessary to support the mission and core values of Catholic Charities.

Benefits

FREE Employee Medical Insurance
FREE Employee Dental Insurance
FREE Employee Vision Insurance
Sick leave (8 hours of paid sick leave per month)
Vacation (Minimum of 2 weeks paid vacation)
Discounted health memberships
Retirement (Employer contribution - 3% contribution and an additional 3% employer match)
FREE Long-Term Disability Insurance
FREE Life Insurance
13 Paid Holidays