ACCOUNTS PAYABLE CLERK (PD) 4AP01

Penobscot Valley Hospital • Lincoln, ME

6d • Onsite

About The Position

This is an “as needed” position utilized to cover gaps in coverage including vacations, leaves of absences, and other instances of unfilled shifts. Per diem employees are required to work a minimum of 3 shifts within a 3 month period. This position is non-exempt, non-union, and paid hourly. The Accounts Payable Clerk is responsible for processing invoices and completing accounts payable functions, monitoring invoices from vendors, matching invoices to purchase orders, coding invoices accurately, processing checks, communicating with vendors, preparing manual check requests, and reconciling debit card purchases monthly. The role also involves providing excellent customer service, working collaboratively, demonstrating PVH values, maintaining a positive attitude, identifying learning needs, communicating effectively, participating in department meetings, maintaining confidentiality, adhering to compliance plans, and participating in the hospital-wide Quality Improvement Program and emergency preparedness.

Requirements

• High school diploma required
• Per diem employees are required to work a minimum of 3 shifts within a 3 month period.

Nice To Haves

• associates degree in accounting or business preferred
• Previous healthcare or non-profit accounting experience preferred

Responsibilities

• Process invoices and complete the accounts payable functions.
• Monitoring invoices from vendors and processing for approvals
• Matching invoices to purchase orders and accurately process for payment
• Coding invoice accurately for to department and accounts and recording on payment schedule.
• Check processing based on approvals
• Communicating to vendors to answer questions, update records, or reconcile payments and credits
• Prepare manual check requests for non-invoiced purchases
• Reconcile debit card purchases monthly
• Other duties as assigned
• Provide excellent customer service to both internal and external customers.
• Work collaboratively across departments with co-workers or department leaders to accomplish the required tasks.
• Demonstrate and abide by the PVH values statements.
• Consistently display a positive attitude when interacting with management, staff, internal and external customers.
• Identify learning needs and seek opportunities to enhance professional/technical knowledge by attending workshops, reviewing professional literature, etc.
• Communicate effectively with peers, managers, staff, medical staff, contractors, customers, and vendors.
• Actively participate in department meetings, offering opinions and contributing to discussions.
• Ensure that confidentiality is maintained and separation of duties principles are consistently followed.
• Adhere to compliance plan and follow department policies.
• Actively participates in the hospital-wide Quality Improvement Program; actively supports and implements department specific quality improvement initiatives and projects; recommends process improvement as appropriate; reports any quality issues in service delivery; and consistently commits to a focus on quality improvement and organizational excellence.
• As an employee of Penobscot Valley Hospital, the position has an inherent role to care for our community members when in need. To this regard, the incumbent will be expected to participate in emergency/disaster preparedness planning and drills as requested. When called upon during a real life disaster/emergency event, the incumbent will be expected to participate in the Hospital’s response to this event, within the scope of professional and personal ability to do so.

Benefits

• PVH has a Section 125 Cafeteria Benefits Plan
• pays a portion of the cost of our health plan
• dental, basic life, and disability insurance for employees with 30+ authorized hours
• provides partial subsidy for dependent health insurance
• Part-time employees are eligible for dental, life, and disability coverage
• Part-time employees are eligible to participate in the health insurance plan
• 403(b) plan
• earned time off accrual

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED