Accounts Payable Clerk

Halma•Orlando, FL

11d•Onsite

About The Position

Ocean Optics is seeking a skilled Accounts Payable Clerk to join their team in Orlando, Florida. This role supports U.S. operations and reports directly to the Director of Finance. The Accounts Payable Clerk will be responsible for processing, tracking, and recording payments accurately and efficiently. This position will have a day-to-day and ongoing impact on financial transactions, ensuring the company stays on track, on time, and maintains good relationships with partners. The role involves assembling, reviewing, and verifying invoices, performing three-way matching, identifying and resolving discrepancies, coding invoices, ensuring approvals, entering invoices into the ERP system, preparing payments, reconciling vendor accounts, maintaining vendor files, corresponding with vendors, supporting month-end close, preparing IRS Form 1099, providing audit support, and maintaining confidentiality. Other duties as assigned.

Requirements

Associate’s degree in accounting or the equivalent
5+ years’ experience in accounts payable, preferably in a manufacturing environment
Knowledge of Excel (Pivot tables and VLOOKUP) and other Microsoft Office applications.

Nice To Haves

Experience with Microsoft Dynamics D365 a plus.

Responsibilities

Assembling, reviewing, and verifying invoices and payment requests.
Performing three-way match; working with Purchasing and/or vendors to research and resolve any discrepancies.
Identify and resolve any unusual or questionable invoice items or prices.
Coding invoices with appropriate general ledger account, cost center, etc.
Ensuring all approvals are received in compliance with Delegation of Authority.
Entering and/or uploading invoices into the ERP system.
Preparing and processing electronic transfers and payments.
Reconciling vendor accounts to monthly statements.
Maintenance of vendor files.
Corresponding with vendors and responding to inquiries.
Supporting the month end close process, including reconciling the subledger and monthly schedules due to parent company.
Preparing and filing IRS Form 1099.
Providing supporting documentation for audits.
Maintaining confidentiality of organizational information.
Other duties as assigned.