Accounts Payable Clerk

Arkansas Hospice, Inc. • North Little Rock, AR

6d

About The Position

The Accounts Payable Clerk performs duties related to accounts payable functions, including processing invoices and payments, maintaining accurate records, and supporting vendor setup and annual 1099 processing. The role also reviews travel expense reports, coordinates invoice-receiving processes with managers, and handles accounts payable records for offsite storage. The position is designated safety sensitive because it regularly involves confidential or proprietary Arkansas Hospice and patient information.

The clerk is expected to maintain strict confidentiality, provide excellent customer service, work cooperatively, follow organizational policies and supervisor direction, and meet attendance and punctuality standards. The role requires working effectively in a fast-paced environment and may require flexible hours and occasional overtime.

Requirements

• High school diploma or GED.
• At least one year of previous experience in payroll and accounts receivable/payable.
• Knowledge of multiple computer software applications.
• Ability to communicate effectively orally and in writing with coworkers and other customers.
• Ability to follow basic safety policies and procedures.
• Ability to use good judgment and maintain confidentiality.
• Ability to work as a team player.
• Ability to demonstrate tact, resourcefulness, patience, and dedication.
• Ability to accept direction and adhere to policies and procedures.
• Ability to work in a fast-paced environment.
• May be required to work flexible hours and occasional overtime.

Nice To Haves

• Experience in a hospital, hospice, or other healthcare setting is preferred.
• Knowledge of the hospice concept.

Responsibilities

• Process routine payables by verifying invoices, entering invoices into the accounting system, and issuing checks.
• Maintain accurate accounts payable records.
• Provide the Accounting Manager with information needed to set up new vendors in the accounting system.
• Assist the Accounting Manager with annual 1099 processing.
• Review invoices for accuracy and verify charges.
• Contact vendors about missing invoices for inpatient and respite patients by comparing invoices with information in the accounts receivable system.
• Reconcile statements for large vendors and request lists of outstanding invoices.
• Work with managers to establish an efficient method for receiving invoices so they can be processed promptly.
• Review travel expense reports for required receipts and compliance with the travel policy.
• Approve WISE ACH transactions on the bank website for transmission to vendors.
• Perform related duties as assigned.
• Maintain strict confidentiality.
• Model excellent customer service, assist patients, families, and coworkers, and demonstrate teamwork and cooperation.
• Log accounts payable records with the offsite storage company and document and track their removal from Arkansas Hospice at least twice a year.
• Accept and follow supervisor direction, seek additional information as needed, and work with minimal supervision.
• Follow organizational and departmental policies and procedures.
• Meet attendance and punctuality standards and notify the supervisor promptly of absences or lateness.
• Attend required meetings and in-services and pursue additional professional development opportunities as appropriate.

Benefits

• Medical, dental, and vision insurance.
• Company-paid life insurance policy up to $15,000.
• Flexible spending account (FSA) and dependent care FSA.
• Supplemental insurance, such as short-term and long-term disability.
• 401(k) retirement plan with company match.
• Paid time off program totaling up to 208 hours a year.
• Tuition and certification reimbursement for qualified employees.
• Employee Assistance Program (EAP).
• Free parking at all locations.
• Mileage reimbursement for company travel.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED