Accounts Payable Clerk

BWI Companies • Greer, SC

6d

About The Position

This role involves reviewing, sorting, and processing vendor invoices, matching them to purchase orders, and communicating with various departments and vendors. The Accounts Payable Clerk will maintain accurate records, handle customer correspondence regarding discrepancies, and utilize a computer and calculator for daily tasks. Key responsibilities include resolving vendor payment issues, preparing daily deposits accurately and on time, processing billing when applicable, and managing vendor problems and disputes. The position requires maintaining records of invoices and supporting documents, completing job duties promptly to meet vendor terms and company check-runs, and supporting the month-end close-out process. The clerk will also access computerized financial information to answer questions and reconcile or report discrepancies.

Requirements

• High School Graduate or General Education Degree (GED)
• One to two years related experience
• Involves use of computer and calculator.

Responsibilities

• Review, sort and process vendor invoices.
• Match invoices to purchase orders, where applicable.
• Communicate with vendors and key departments such as Warehousing, Purchasing, Sales, and Transportation.
• Keep accurate, relevant and organized records.
• Handle routine correspondence to advise customers of discrepancies and to reconcile customer’s accounts.
• Resolve vendor payment issues and answer vendor questions.
• Prepare daily deposits in an accurate and timely basis to adhere to BWI quality standards, following proper procedures to prevent process errors, adherence to company policy in regards to job duties, vendor payment process, etc.
• Receive vendor invoices and process billing when applicable.
• Handle vendor problems and disputes and alert AP Supervisor when help, additional training or support of any kind is needed.
• Maintain records of invoices and support documents.
• Complete job duties in a timely manner in order to align with vendor terms, BWI check-runs and our opportunity to earn anticipated discounts.
• Support the timely close-out process associated with month-end.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Reconcile or note and report discrepancies found in records.

Benefits

• 401(k) retirement plan with generous company match
• Excellent health, dental & vision care plan options
• Flexible spending account
• Health savings account options
• Life & disability insurance
• Two to four weeks paid vacation
• 8 paid company holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED