Accounts Payable Clerk

X-Bow Systems•,

About The Position

X-Bow Systems is a leading non-traditional producer of solid rocket motors, revolutionizing the aerospace and defense industries with innovative, low-cost, and rapid advanced manufacturing solutions, including our patented "Rocket Factory in a Box" concept. Our team is composed of seasoned industry veterans and new-space entrepreneurs committed to pushing boundaries and delivering robust solutions for national security and commercial space applications. We are looking for a candidate who combines strong communication, and organizational skills with broad interests and experience. As a key member of a small, dynamic, and highly skilled team, you will be expected to actively collaborate with others as well as work independently to accomplish assignments and responsibilities successfully. Creativity and methodical problem-solving are both required. Additionally, we are looking for someone energetic, flexible, and adaptable who is enthusiastic about being integral to a highly competent and successful team.

Requirements

High school diploma required.
Proficiency in Microsoft Office, particularly Excel (vlookups, pivot tables are a plus).
Experience with accounting software (e.g., QuickBooks, SAP, Oracle).
High accuracy in data entry to prevent payment errors.
Strong verbal and written communication for vendor correspondence.
U.S. citizen, a lawful permanent resident of the U.S., a protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Nice To Haves

Associate or Bachelor's degree in accounting or finance is preferred.
vlookups, pivot tables are a plus

Responsibilities

Receiving, reviewing, and matching invoices to purchase orders and receiving reports (3-way match).
Scheduling and preparing payments (checks, ACH, wire transfers).
Reconciling vendor statements and investigating discrepancies.
Accurately entering vendor data and invoices into the accounting system.
Responding to vendor inquiries and internal staff regarding payment status.
Maintaining organized, digital or physical, files for all AP transactions.
Monitor daily transactions to identify unusual patterns or potential fraudulent activity.
Reconcile employee credit card expenditures and ensure accuracy.
Review flagged transactions and conduct investigations into suspicious account activity.
Assist with card inventory, re-issues, and set up for new employees.
Follow company policies and maintain documentation for audits.