Accounts Payable Clerk / Bookkeeper
Inch & Co•West Manchester Township, PA
•Onsite
About The Position
We are seeking a detail-oriented and organized Accounts Payable (AP) Clerk / Bookkeeper to join our growing team. This full-time role is responsible for maintaining accurate financial records, managing vendor relationships, and supporting day-to-day accounting operations. The ideal candidate will have experience in construction or landscaping accounting and be proficient in QuickBooks, Knowify, and Aspire.
Requirements
- 2+ years of experience in accounts payable and bookkeeping
- Proficiency in QuickBooks, Knowify, and Aspire
- Strong understanding of accounting principles and job cost tracking
- Excellent attention to detail and organization
- Ability to manage multiple priorities and meet deadlines independently
- Proficient in Microsoft Excel and other Office applications
- Strong written and verbal communication skills
Nice To Haves
- Experience in construction or landscaping accounting is strongly preferred
Responsibilities
- Process and code vendor invoices, ensuring accuracy and proper job cost allocation
- Maintain up-to-date and accurate records of all payables using QuickBooks, Knowify, and Aspire
- Reconcile vendor statements and resolve invoice discrepancies in a timely manner
- Prepare and process weekly check runs and ACH payments
- Track and manage lien waivers, subcontractor payments, and compliance documents
- Maintain subcontractor records, including W-9s, COIs, and executed agreements
- Assist with payroll entry and job costing reports as needed
- Record daily financial transactions and manage job progress billing
- Perform monthly bank and credit card reconciliations
- Support the month-end close process and assist in preparing internal financial reports
- Maintain organized digital and physical files for financial and project-related documentation
- Collaborate with project managers to ensure accurate job tracking, purchase orders, and cost control
- Assist with general administrative support for the accounting and project management teams
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
