Accounts Payable Associate

Marmon Holdings, Inc.•Fort Worth, TX

About The Position

The Accounts Payable Associate supports daily accounts payable operations by processing vendor invoices, performing three-way matching, resolving discrepancies, and preparing payments. The role maintains vendor records, reconciles vendor statements and goods received not invoiced (GRNI) balances, responds to vendor inquiries, and supports month-end close and audits. Working under moderate supervision, it partners with purchasing, receiving, plants, and approvers to resolve exceptions and ensure compliance with accounting policies and internal controls. The position also improves AP processes using QAD, Nimbello, automation, and company-approved AI tools.

Requirements

High school diploma or equivalent.
2+ years of AP or general accounting experience.
Experience with an ERP or accounting system (e.g., QAD, SAP, or Oracle).
Working knowledge of three-way match and PO-based purchasing.
Proficiency in Excel (lookups, pivot tables, formulas) and Outlook.
Familiarity with AI tools (e.g., ChatGPT, Claude, Copilot) and willingness to use them in daily work.
Strong attention to detail and accuracy with high transaction volumes.
Clear, professional written and verbal communication.

Nice To Haves

Associate's or bachelor's degree in accounting, finance, or business.
Accounts payable experience in a manufacturing or distribution company.
Experience with QAD and/or Nimbello or another AP automation platform (e.g., Coupa, Tipalti, Bill.com, or Stampli).
Experience reconciling GRNI or received-not-invoiced accounts.
Bilingual in English and Spanish.

Responsibilities

Perform three-way match of POs, receipts, and invoices; resolve price, quantity, and receipt discrepancies.
Process non-PO invoices, verify GL and cost center coding, and route for approval in Nimbello.
Enter and post invoices and credit memos in QAD accurately and on time.
Identify and prevent duplicate invoices and payments.
Process freight, utility, raw material, and MRO invoices across plants.
Reconcile GRNI balances; research aged receipts, missing invoices, and receipt errors.
Work with purchasing and receiving to correct receipts and close open PO lines.
Reconcile vendor statements and resolve past-due items and open credits.
Support month-end close, including AP accruals, sub-ledger reconciliation, and aging reports.
Respond promptly to vendor invoice and payment inquiries.
Partner with purchasing, receiving, plants, and approvers to resolve holds and exceptions.
Escalate recurring issues and recommend root-cause fixes.
Assist with ACH, check, and wire payments in accordance with established approval and segregation-of-duties controls.
Maintain vendor master records, including W-9s and banking changes, using established independent verification, approval, and segregation-of-duties controls.
Support 1099 reporting, sales and use tax review, and audit requests.
Follow internal controls and keep records audit-ready.
Use company-approved AI tools to support research, invoice review, correspondence, and reporting while complying with information-security, data-privacy, and confidentiality requirements. Do not enter confidential financial, banking, employee, vendor, or company information into unapproved tools.
Identify manual AP steps and propose automation, including better use of Nimbello.
Test company-approved tools, share effective practices with the team, and follow applicable information-security and data-privacy requirements.
Perform other duties as assigned.