Office - Accounts Payable Assc

Ben E. Keith Company•San Antonio, TX

20h•Onsite

About The Position

At Ben E. Keith Company, our legacy is strong—and our future is even stronger. For more than a century, we’ve been leaders in fine food and premium beverage distribution, known for delivering excellence and building lasting partnerships. Today, our Food Division spans multiple states, and our Beverage Division brings top beverage brands to communities across Texas. But what truly sets us apart is our commitment to people. We invest in our employees, empower growth, and create opportunities to make an impact—because when our people succeed, so do our customers and our business. Since 1906, that’s been our promise. Position Summary and Requirements: Code invoices to be paid. The Accounts Payable associate position is responsible for accounts payable duties for inventory purchased for resale in the business. Maintain accounts payable files. Verify accuracy of work performed by other accounts payable associates by reviewing their work Posted Voucher listing on daily basis. • Voucher invoices received from vendors for product purchased for resale. • Identify, and resolve, all discrepancies between pricing/quantities for items received per what we are being invoiced for per the vendor. • Work with merchandise department head on pricing discrepancies and/or operations personnel on quantity discrepancies. • Follow up on all open items to ensure timely resolution. • Scan (image) all vouchered documents including vendor invoice, receiving worksheets, bill of lading, packing slip etc. at conclusion of vouchering process. • Verify accuracy of work performed by other Accounts Payable associates by reviewing their Posted Voucher Listings on daily basis. • Maintain complete and accurate listing of outstanding liability for inventory received but not yet vouchered at any point in time, by department. Support month end closing process by auditing said listing at month end and turning in for inclusion in month end closing support. • Maintain Accounts Payable files. • Other tasks and duties as occasionally required by the needs of the business and as requested by Controller.

Requirements

Minimum two years of experience working in Accounts Payable or equivalent duties
Must be very detail oriented and highly organized
Outstanding computer skills
Accurate Data Entry Skills, alpha and numeric, 10 key by touch
MS Office Suite, Excel, Basic Word
Enterprise A/P software experience; SAP/VIM experience preferred
Professional communication skills and excellent telephone etiquette
Must be a self-starter, able to work in a fast-paced environment and schedule workload
High School Graduate/GED

Nice To Haves

Wholesale foodservice distribution experience preferred

Responsibilities

Voucher invoices received from vendors for product purchased for resale.
Identify, and resolve, all discrepancies between pricing/quantities for items received per what we are being invoiced for per the vendor.
Work with merchandise department head on pricing discrepancies and/or operations personnel on quantity discrepancies.
Follow up on all open items to ensure timely resolution.
Scan (image) all vouchered documents including vendor invoice, receiving worksheets, bill of lading, packing slip etc. at conclusion of vouchering process.
Verify accuracy of work performed by other Accounts Payable associates by reviewing their Posted Voucher Listings on daily basis.
Maintain complete and accurate listing of outstanding liability for inventory received but not yet vouchered at any point in time, by department. Support month end closing process by auditing said listing at month end and turning in for inclusion in month end closing support.
Maintain Accounts Payable files.
Other tasks and duties as occasionally required by the needs of the business and as requested by Controller.