Accounts Payable Associate
About The Position
This position is fully on-site and requires a regular work schedule beginning at 7:30 a.m. to provide morning office coverage and support daily business operations. Are you a detail-oriented accounting professional looking to make a meaningful impact? Join Sertoma and help support adults with intellectual and developmental disabilities through the vital work of our business office. As an Accounts Payable Associate, you will play a key role in ensuring accurate and timely processing of financial transactions while providing occasional administrative support and morning office coverage. The ideal candidate is organized, dependable, customer-focused, and committed to supporting both our financial operations while also contributing to a brighter future for our people supported through every interaction.
Requirements
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
- 1-3 years of accounts payable, accounting, or related experience required (Sage Intacct, other ERP systems, or QuickBooks preferred).
- Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to work independently, prioritize tasks, and manage multiple deadlines effectively.
- Excellent communication and interpersonal skills, with the ability to interact professionally with vendors, staff, and individuals supported by Sertoma.
- Strong customer service orientation and a professional, welcoming demeanor.
- Comfortable providing occasional front office coverage and administrative support while maintaining primary accounting responsibilities.
- High level of integrity, discretion, and ability to maintain confidentiality.
- Reliable attendance and the ability to consistently work an on-site schedule beginning at 7:30 a.m.
- HS diploma, GED., or equivalent (minimum)
- Valid TN Driver’s License
- No more than 3 moving violations on your MVR within the past 3 years
- US work authorization
- Able to pass drug test at any time
Nice To Haves
- Advanced degree (preferred)
Responsibilities
- Process vendor invoices accurately and timely, ensuring appropriate approvals are obtained prior to payment.
- Prepare and process check runs, ACH payments, and other disbursement methods.
- Review and reconcile company credit card transactions and maintain supporting documentation.
- Establish and maintain vendor records, including new vendor setup and updates to payment terms and methods.
- Reconcile vendor statements and investigate and resolve payment discrepancies.
- Monitor accounts payable aging reports to ensure obligations are paid timely and accurately.
- Assist with month-end closing activities, including assigned account reconciliations.
- Maintain organized financial records and documentation to support audit and compliance requirements.
- Assist employees with expense reporting and reimbursement processes.
- Prepare and support year-end 1099 reporting requirements.
- Generate and compile accounts payable reports and related information for management.
- Provide professional front office coverage during morning business hours and as needed throughout the day.
- Support general administrative and clerical functions that contribute to the efficient operation of the business office.
- Collaborate with team members and assist with other accounting and administrative duties as assigned.
Benefits
- Quality health insurance for employees and families
- Generous personal paid time off and paid holidays
- Competitive 401(k) match
- Medical, dental, vision, and life insurance after 60 days of employment
- Employer-paid life insurance policy
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
