Accounts Payable Associate

Aston Carter•Knoxville, TN

2d•Onsite

About The Position

We are seeking a detail‑oriented and reliable Accounts Payable Associate to manage full‑cycle, high‑volume accounts payable in a fast‑paced, team‑oriented environment. This role involves accurate invoice processing, recordkeeping, and professional communication with internal teams and external vendors within the construction and mechanical services industry. The ideal candidate is organized, deadline‑driven, and thrives in a structured workplace that values accuracy, collaboration, and long‑term stability. Upon conversion to a permanent role, the company offers 100% employer‑paid medical, dental, and vision insurance for the employee, discounted dependent coverage, a 4% 401(k) match, and two weeks of PTO.

Requirements

6+ months of accounts payable or office administration experience
Hands‑on experience with full‑cycle accounts payable, from invoice intake to posting and payment
Proven ability to process high volumes of invoices accurately and efficiently
Strong organizational skills with the ability to manage multiple priorities
Excellent communication skills for interacting with vendors and internal staff via phone and email
Proficiency in Microsoft Office, including Excel
Reliable, consistent on‑site attendance and ability to adhere to a set schedule
Exceptional attention to detail and accuracy in data entry and documentation

Nice To Haves

Experience in construction, HVAC, mechanical, or project‑based industries
Experience with vendor setup and maintenance
Familiarity with purchase order processes and invoice matching
Strong customer service mindset when working with vendors and internal teams
Comfort working in a fast‑paced, team‑focused environment
Interest in long‑term growth within a family‑owned, low‑turnover organization

Responsibilities

Manage the full lifecycle of accounts payable, from invoice receipt through posting in the accounting system
Process approximately 1,000 invoices per month with a high level of accuracy and timeliness
Review invoices received through a centralized AP email inbox, verify invoice details, and post transactions in Spectrum or similar accounting software
Match invoices to purchase orders when applicable and resolve discrepancies with internal teams or vendors
Support twice‑monthly check runs, including payment preparation, review, and organization
Assist with month‑end accounts payable closing activities
Serve as the primary point of contact for vendor and payable‑related phone calls, responding promptly and professionally
Assist with subcontract administration tasks as needed
Maintain well‑organized, up‑to‑date accounts payable files and documentation
Perform data entry for invoices and vendor records with strong attention to detail
Support general accounting and administrative tasks related to accounts payable
Collaborate closely with team members in a fast‑paced, close‑knit office environment