Accounts Payable Associate

NORTH STAR SCIENTIFIC CORPORATION•Kapolei, HI

9d•Onsite

About The Position

The Accounts Payable Associate ensures accurate and timely processing of financial transactions, supports reconciliation and reporting activities, and maintains compliance with company accounting policies. The duties listed above are intended only as a general illustration of the various types of work that may be performed. Other related duties may be assigned as needed.

Requirements

High School diploma or 1 year of equivalent work experience
1+ years of progressive accounts payable or general accounting experience
Must possess and maintain a clean and current driver’s license.
Working knowledge of accounting principles, including debit and credit application, general ledger coding, and financial transaction processing.
Ability to review transactional data for accuracy, completeness, and compliance with company accounting policies and standards.
Experience preparing account reconciliations, identifying discrepancies, and resolving variances in a timely manner.
Ability to maintain strict confidentiality of financial and vendor records.
Strong organizational, analytical, and problem-solving skills with the ability to prioritize workload in a deadline-driven accounting environment.
Proficiency in Microsoft Excel, Word, Teams, Outlook, and Adobe.
Excellent time management skills with a high degree of accuracy and attention to detail.
Demonstrated reliability and ability to meet accounting cycle deadlines, including month-end close support.

Nice To Haves

Experience using Deltek Costpoint or a similar accounting / ERP system.
Experience supporting month-end close activities or internal/external audit requests.
Demonstrate high level of accuracy and attention to detail when working with financial records and transactions.
Coursework or demonstrated training in accounting principles strongly preferred

Responsibilities

Prepare and verify daily accounts payable purchase order transactions against related purchase order receipts.
Review invoice coding for accuracy in alignment with chart of accounts and company accounting policies.
Enter accounts payable invoices into the accounting system.
Perform basic bookkeeping tasks, including tracking expenses, and maintaining vendor ledgers.
Reconcile and maintain credit card transactions/statements and ensure proper charge allocation.
Provide documentation and support during internal/external audits or financial reviews.
Complete simple account-related calculations and assist in researching discrepancies or variances.
Process outgoing and incoming mail, manage postage meter, and process FedEx/shipping invoices.
Order and maintain supplies for both the kitchen and office within budget guidelines.
Organize and maintain electronic financial records in accordance with accounting documentation standards.
Maintain cleanliness and coordinate necessary maintenance of NSS owned vehicle. Manage vehicle registration and maintain logs for accounting records.
Use of company vehicle for company business related tasks (i.e. Perform local pickups, bank runs, and other errands as needed).
Collaborate with accounting personnel and other departments to resolve AP issues and support overall financial operations.
Respond to vendor inquiries on payment status.