Accounts Payable Associate II

Niagara Bottling•Diamond Bar, CA

1d•$25 - $33•Onsite

About The Position

This position is responsible for entering data and reviewing electronic invoicing to achieve accurate and on time payments to suppliers. The Accounts Payable Associate II is responsible for researching any discrepancies through the use of both internal and external contacts. This position is responsible for a high level of productivity along with exceptional customer service to Niagara’s suppliers and internal customers. Essential Functions Process invoices, both manually and electronically, using 3-way match system and 2-way match system and apply payments to appropriate invoices using payment applications such as wires or credit cards Handle invoices that require multiple steps, also known as complex invoices Enter data accurately Research and correct payment discrepancies by working with AP Banking and the Controller Team Research and correct invoices that are processed manually and via automation such as: OTM, EDI, OBN and BOTs Recommend updates for automation tools such as: OTM, EDI, OBN and BOTs; work with the AP Analyst or Continuous Improvement Team for implementation Voice recommendations/enhancements on reporting that will improve time efficiency in AP Works with the Continuous Improvement Team and AP Analyst to ensure proper usage and maintenance of automation tools such as but not limited to: OTM, EDI, OBN and BOTs Research and correct invoice and payment discrepancies Review invoices against payment selection and resolve discrepancies Take appropriate discounts and meet payment terms that optimize rebate opportunities Preform monthly review of supplier statements and resolve issues with internal departments and suppliers Research and resolve complex supplier issues and disputes by coordinating with supplier and internal teams to ensure prompt and effective resolution Solve issues through communication with affected internal departments and suppliers Maintain and update vendor information in system Create and maintain job aids to improve workflow Continually review processes, procedures and work habits to improve workflow and cost saving opportunities Suggest process improvements to enhance efficiency and accuracy Pull reports as needed Preform monthly accrual review Prepare for Month End Closing: Review Monthly Aging Report Review Prepayments and apply payments accordingly Research invoices in Exception Report and adjust incorrect postings Maintain a high level of productivity and strive to meet KPIs Provide excellent customer service to suppliers and internal departments Ability to perform mathematical computations such as addition, subtraction, multiplication, division, percentages, and fractions quickly and accurately Strong problem solving, analytical and multi-tasking skills Solid knowledge of and comfort with automation applications such as, but not limited to: Monitor Pro, OACS, Agile Intermediate computer program skills in Microsoft Office, Excel and Power Point Ability to work independently, and with a team, in a fast-paced, high-volume environment with emphasis on accuracy, organization and timeliness Ability to competently use a computer keyboard and 10-key, both, by touch Only for Travel/Credit Team Assist with the credit card program Support the travel platform Please note this job description is not designed to contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without prior notice.

Requirements

2 Years – Experience in Accounting Field
2 Years – Experience in an Accounting Clerk Position, including 3-way match
Ability to perform mathematical computations such as addition, subtraction, multiplication, division, percentages, and fractions quickly and accurately
Strong problem solving, analytical and multi-tasking skills
Solid knowledge of and comfort with automation applications such as, but not limited to: Monitor Pro, OACS, Agile
Intermediate computer program skills in Microsoft Office, Excel and Power Point
Ability to work independently, and with a team, in a fast-paced, high-volume environment with emphasis on accuracy, organization and timeliness
Ability to competently use a computer keyboard and 10-key, both, by touch
High School Diploma

Nice To Haves

4 Years – Experience in Accounting Field
4 Years – Experience in an Accounting Clerk Position, including 3-way match
Associate's Degree in Accounting or working towards this goal

Responsibilities

Process invoices, both manually and electronically, using 3-way match system and 2-way match system and apply payments to appropriate invoices using payment applications such as wires or credit cards
Handle invoices that require multiple steps, also known as complex invoices
Enter data accurately
Research and correct payment discrepancies by working with AP Banking and the Controller Team
Research and correct invoices that are processed manually and via automation such as: OTM, EDI, OBN and BOTs
Recommend updates for automation tools such as: OTM, EDI, OBN and BOTs; work with the AP Analyst or Continuous Improvement Team for implementation
Voice recommendations/enhancements on reporting that will improve time efficiency in AP
Works with the Continuous Improvement Team and AP Analyst to ensure proper usage and maintenance of automation tools such as but not limited to: OTM, EDI, OBN and BOTs
Research and correct invoice and payment discrepancies
Review invoices against payment selection and resolve discrepancies
Take appropriate discounts and meet payment terms that optimize rebate opportunities
Preform monthly review of supplier statements and resolve issues with internal departments and suppliers
Research and resolve complex supplier issues and disputes by coordinating with supplier and internal teams to ensure prompt and effective resolution
Solve issues through communication with affected internal departments and suppliers
Maintain and update vendor information in system
Create and maintain job aids to improve workflow
Continually review processes, procedures and work habits to improve workflow and cost saving opportunities
Suggest process improvements to enhance efficiency and accuracy
Pull reports as needed
Preform monthly accrual review
Review Monthly Aging Report
Review Prepayments and apply payments accordingly
Research invoices in Exception Report and adjust incorrect postings
Maintain a high level of productivity and strive to meet KPIs
Provide excellent customer service to suppliers and internal departments
Assist with the credit card program
Support the travel platform

Benefits

Paid Time Off for holidays, sick time, and vacation time
Paid parental and caregiver leaves
Medical, including virtual care options
Dental
Vision
401(k) with company match
Health Savings Account with company match
Flexible Spending Accounts
Expanded mental wellbeing benefits including free counseling sessions for all team members and household family members
Family Building Benefits including enhanced fertility benefits for IVF and fertility preservation plus adoption, surrogacy, and Doula reimbursements
Income protection including Life and AD&D, short and long-term disability, critical illness and an accident plan
Special discount programs including pet plans, pre-paid legal services, identity theft, car rental, airport parking, etc.
Tuition reimbursement, college savings plan and scholarship opportunities