Accounts Payable Assistant

J Benton Construction•Christiansted, St. Croix

About The Position

The Accounts Payable Assistant will play a critical role in the finance department, providing essential support to the accounting team by ensuring accurate financial records and document controls. This position is ideal for a detail-oriented individual looking to grow their career in accounting and finance, specifically in the construction industry.

Requirements

High school diploma or equivalent
Proven experience in data entry, administrative, or clerical role.
Proficiency in Microsoft Office (specifically Excel)
Strong attention to detail and excellent organizational skills.
Ability to handle multiple tasks, meet deadlines, and maintain confidentiality.

Nice To Haves

A degree or coursework in Accounting, Finance or Business Administration is preferred.
Familiarity with QuickBooks Online and/or Sage 300 CRE is a plus.

Responsibilities

Match receipts and purchase orders (POs) with vendor invoices to ensure accuracy before payment processing
Review, verify, and process invoices for payment in compliance with company policies
Respond to vendor inquiries and assist in the reconciliation of vendor statements
Reconcile credit card statements and compile related invoices/receipt with cost coding.
Perform accurate and timely data entry of financial transactions into the accounting system (e.g., general ledger, accounts payable/receivable modules)
Maintain and update various financial databases and spreadsheets, ensuring data integrity and consistency for reporting purposes
Organize and file financial documentation, including invoices, expense reports, and payment records, both electronically and physically.
Work closely with the shipping department to gather documentation necessary to accurately post freight invoices
Liaison with the local clearing agencies to ensure duty and tax payments are made in a timely manner.