Accounts Payable and Receivable Specialist

RENSA FILTRATION INC•Portland, OR

2d•Onsite

About The Position

The Accounts Payable and Receivable Specialist is an integral role in the Accounting Department at Air Filters Northwest (AFNW) and AFNW Services II, LLC. This role involves processing vendor bills, managing payments, reconciling accounts, generating customer invoices, applying customer payments, managing collections, and handling various administrative tasks related to credit applications, sales tax, and compliance. The specialist will also be responsible for meeting Key Performance Indicators (KPIs) set by the manager, such as service level agreements for account setup and maintenance, cash application timeliness and accuracy, and billing deadlines.

Requirements

At least 2 years of Accounts Payable and Receivable tasks including a combination of Billing, Cash Application, Collections and New Customer onboarding
Experience in a Distribution environment
High volume cash application with lockbox experience required
Proficient in MS suite of programs, especially Excel, Word & Outlook
Ability to learn and adapt to our ERP system
Detail oriented and extremely accurate when completing work
Strong interpersonal, organizational and follow-through skills
Clear and positive communication with customers and the internal working team
Ability to set priorities and multitask
Responsible, independent, and self-motivated, and dependable
High School diploma, or equivalent

Nice To Haves

Experience with QuickBooks Desktop and Netsuite
Background in multi-entity with intercompany transactions
Knowledge of sales/use tax & W9/1099 reporting
Knowledge of credit/collections
Associate degree or higher

Responsibilities

Process vendor bills, matching PO/Packing slip with invoices
Process Check/ACH/Wire Payments
Resolve payment discrepancies with vendors
Perform End of Month A/P reconciliations (GL, subledgers, closing entries)
Perform Employee credit card reconciliations
Manage vendor accounts
Process Sales Tax Payments per schedules
Generate Customer Invoicing
Work with Techs on inventory discrepancies between software and pull slips
Invoice per job packets of signed packing slips, work orders, purchase orders, pull slips, quotes
Invoice per directions (email, physical, portal)
Process credit memos
Manage customer accounts
Resolve discrepancies with customers (short pay)
Apply customer payments
Manage past due payment collections
Manage Sales Tax collections
Perform End of Month A/R reconciliations (GL, Subledgers, closing entries)
Process Bank deposits
Manage credit applications and approvals
Manage vendor credit applications
Setup sales tax accounts
Maintain customer sales tax exemptions, certificates, permits
Research new sales tax areas
Ensure W9 & 1099 compliance
File documentation
Meet KPI’s outlined by Manager such as service level agreements of account set up and maintenance, cash application timeliness and accuracy and billing deadlines.