Accounts Payable and Receivable Specialist
Inspired Flight•San Luis Obispo, CA
•$25 - $35•Onsite
About The Position
Inspired Flight is looking for an experienced AP/AR Specialist to join our growing accounting team. This role will manage AP/AR, account reconciliations, and provide related audit and financial reporting support.
Requirements
- 2+ years of relevant accounting experience in a fast-paced or high-volume environment.
- Demonstrated ability to build scalable, efficient, and well-controlled accounting processes.
- Self-starter who thrives in a dynamic environment and proactively drives results.
- Detail-oriented with strong analytical and problem-solving skills, and clear written and verbal communication.
- Highly organized and execution-focused, with the ability to manage competing priorities independently.
Responsibilities
- Own the full-cycle accounts payable process, from vendor setup and GL invoice coding through check requests, expense reports, and vendor payments
- Manage vendor relationships and resolve payment issues promptly
- Review, record, and reconcile daily and monthly cash entries in NetSuite
- Create and maintain vendor records, manage the W-9 database, and monitor the AP inbox
- Review company credit card activity in Emburse and reimbursements in Zoho for accuracy and employee compliance with T&E policies
- Prepare and file annual 1099s and maintain vendor tax documentation
- Design and maintain process documentation for all AP activities to ensure proper internal controls
- Support month-end close and reconcile balance sheet accounts related to AP
- Manage the end-to-end accounts receivable process, including invoicing, cash application, payment tracking, and account reconciliation
- Monitor aging reports and actively pursue past-due balances, including escalation and coordination with sales on at-risk accounts
- Maintain accurate customer records and resolve billing discrepancies in a timely manner
- Support month-end close and reconcile balance sheet accounts related to AR
- Partner with purchasing, finance, sales, and operations to align on priorities and cash flow.
- Review and update applicable work instructions, SOPs, and department policies
Benefits
- Unlimited Paid Time Off
- World Class Health, Dental, Vision Insurance Plan
- 401k w/ 6% company match
- Quarterly Team Bonus Plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
