Accounts Payable And Receivable Specialist

Aston Carter•Pompano Beach, FL

2d•$23 - $27•Onsite

About The Position

The Accounts Payable and Receivable Specialist supports day-to-day accounting operations by managing both accounts payable and accounts receivable activities while maintaining accurate financial records. This role ensures timely processing of vendor payments, customer invoicing, and cash application support, as well as thorough account reconciliation and adherence to company policies and financial regulations. The position works closely with internal stakeholders, vendors, and customers and plays a key role in supporting a promotion transition and a major software system upgrade within a growing manufacturing organization.

Requirements

Hands-on experience in accounts receivable and accounts payable processing, including invoice review, payment processing, and customer billing.
Proficiency in three-way matching of purchase orders, receiving documents, and invoices.
Experience processing approximately 75–100 invoices per week in a high-volume environment.
Experience handling a paper-based accounts payable process, including organizing and managing physical documents.
Working knowledge of vendor payments, payment terms, and reconciliation of vendor statements.
Ability to issue customer invoices, track payments, and support cash application activities.
Strong accounting fundamentals and understanding of basic financial principles.
Proficiency with Excel for data entry, reconciliation, and basic analysis.
Experience with ERP systems for AP/AR processing, with the ability to learn new systems quickly.
Strong organizational skills and attention to detail to maintain accurate financial records.
Effective written and verbal communication skills for interacting with vendors, customers, and internal teams.
Analytical problem-solving skills to identify and resolve payment discrepancies and reconciliation issues.
Customer-service-oriented mindset when working with internal and external stakeholders.

Nice To Haves

Experience in AP/AR processing within a manufacturing environment.
ERP experience, with Epicor experience considered a strong plus.
Demonstrated ability to build and maintain positive vendor relationships.
Experience working with cross-functional teams, including sales and operations.
Interest in and aptitude for process improvement within accounting workflows.
Ability to adapt to change and support a major software system upgrade.
Capability to work effectively in a fast-paced, growth-oriented organization expanding through acquisitions.

Responsibilities

Review and process vendor invoices accurately and in a timely manner, including handling approximately 75–100 invoices per week.
Perform three-way matching of purchase orders, receiving documents, and invoices to ensure accuracy before payment.
Obtain required approvals for vendor invoices in accordance with company policies and internal controls.
Reconcile vendor statements regularly to identify and resolve discrepancies or outstanding items.
Issue customer invoices promptly and accurately, ensuring correct pricing, terms, and supporting documentation.
Track customer payments and support cash application processes to ensure timely and accurate posting of receipts.
Identify, investigate, and resolve payment discrepancies with vendors and customers through effective communication and follow-up.
Support collection efforts by coordinating with the sales team and other internal stakeholders to address overdue accounts.
Maintain accurate financial records through detailed data entry, documentation management, and proper filing of accounting documents.
Support a paper-based accounts payable process, including organizing, validating, and archiving physical invoices and related documents.
Collaborate with cross-functional teams, including sales and other departments, to streamline processes and resolve issues.
Assist with process improvement initiatives related to AP/AR workflows and contribute ideas to enhance efficiency and accuracy.
Support a major software system upgrade by adapting to new tools and processes and providing input on accounting-related configurations.
Ensure compliance with company policies, financial regulations, and internal controls in all AP/AR activities.
Communicate professionally with internal stakeholders, vendors, and customers to provide excellent service and maintain strong relationships.