Accounts Payable and Receivable Assistant

STRATEGIC SECURITY CORP • Town of Smithtown, NY

2d • $22 - $25 • Onsite

About The Position

Assist the finance department in maintaining accounts payable, receivables, processing payroll and daily financial entries and reconciliations. This role requires strong attention to detail, effective communication skills, and the ability to coordinate with various departments to ensure seamless operations. The ideal candidate will be responsible for assisting the finance department in maintaining invoice accuracy, timely payments, minimizing errors, and optimizing the overall efficiency of finance processes.

Requirements

• High School Diploma Required
• Experience using MS Office suite, with a strong emphasis on Excel along with internet research tools.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills with great attention to detail.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to deal effectively with a diverse mix of individuals, employees, vendors/suppliers and clients.
• Ability to interact effectively with all levels of management.
• Effective oral and written communication skills.
• Active listening skills.
• 1 year or more experience in billing, accounts receivable, payroll or related field.
• Maintains a valid Driver’s License.
• Must be at least 18 years of age (or higher if required by state law)
• Must be legally authorized to work in the United States
• Must be able to operate radios, telephones, and monitoring equipment
• Must demonstrate professionalism, integrity, and good judgment
• Must be personable, approachable, and capable of building rapport with the public
• Subject to drug screening, background check, and other pre-employment requirements as permitted by law
• Veterans may be required to provide a DD214 upon offer of employment

Responsibilities

• Generating and issuing invoices to customers based on accounting procedures and contract specifications.
• Match and post customer payments to the corresponding invoice in the AR ledger.
• Maintain accounting system for customer changes i.e. Contract updates, billing rates, etc.
• Maintain client relations and interact with clients to distribute invoices, explain billing, and address questions or concerns.
• Oversee the timely collection of payments and follow up with customers to collect outstanding payments.
• Other specialized reporting or reconciliation responsibilities as needed.
• Making payments to suppliers and creditors, pay vendor invoices
• Receive, process, verify, and reconcile invoices.
• Maintain accurate records of transactions and company purchases.
• Resolve disputes and ensure timely payments.
• Maintain Vendor information, collection, and maintenance of Vendor 1099 information and issuance of year end 1099 forms.
• Pay and record sales tax and maintain taxable sales and tax-exempt certificates, as necessary.
• Assist in payroll processing for employees in the company as needed
• Filing and other administrative duties
• Other miscellaneous tasks as needed.

Benefits

• Major medical benefits
• Paid vacation
• 401(k) retirement plan
• Ongoing training and professional development opportunities
• Weekly pay
• Flexible scheduling (based on availability and operational needs)
• Employee discounts and access to corporate affiliate programs (cell phone plans, travel, entertainment, and more)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level