Accounts Payable and Accounts Receivable Clerk

VA Ear Nose Throat Associates•Richmond, VA

2d•Onsite

About The Position

The Accounts Payable / Accounts Receivable Clerk reports to the Controller and is responsible for processing vendor invoices and payments, preparing customer invoices, applying cash receipts, and maintaining accurate AP/AR records. The AP/AR Clerk also assists with various projects assigned by the Controller and other members of the executive team.

Requirements

A high school diploma or a four-year degree
Experience in a medical office setting, preferably at least 2 years.
Excellent communication and customer service skills.
Proficient with Excel, Word, and Quickbooks.
Ability to organize and prioritize tasks effectively.
Ability to read, understand, and follow oral and written instructions.

Responsibilities

RECEIVE, REVIEW, AND PROCESS VENDOR INVOICES FOR ACCURACY, PROPER APPROVALS, CODING, AND SUPPORTING DOCUMENTATION.
MATCH INVOICES TO PURCHASE ORDERS/RECEIPTS WHEN APPLICABLE AND RESOLVE DISCREPANCIES IN A TIMELY MANNER.
MAINTAIN ACCURATE VENDOR RECORDS, INCLUDING ONBOARDING DOCUMENTATION, W-9 COLLECTION, AND UPDATES TO VENDOR CONTACT AND PAYMENT INFORMATION.
PREPARE AND PROCESS PAYMENTS (CHECK/ACH/WIRE AS APPLICABLE) ACCORDING TO ESTABLISHED SCHEDULES AND INTERNAL CONTROLS.
RECONCILE VENDOR STATEMENTS AND RESPOND TO VENDOR INQUIRIES REGARDING INVOICES, CREDITS, AND PAYMENT STATUS.
MAINTAIN ORGANIZED FILES AND DOCUMENTATION FOR INVOICES, APPROVALS, AND PAYMENTS IN ACCORDANCE WITH RECORD RETENTION REQUIREMENTS.
PREPARE CUSTOMER INVOICES AND DISTRIBUTE STATEMENTS AND SUPPORTING DOCUMENTATION AS NEEDED.
RECORD AND APPLY CUSTOMER PAYMENTS ACCURATELY AND TIMELY, INCLUDING CASH APPLICATION AND POSTING TO CUSTOMER ACCOUNTS.
ASSIST WITH BANK DEPOSIT PREPARATION AND RECONCILE BANK ACTIVITY RELATED TO CUSTOMER RECEIPTS AS ASSIGNED.
MAINTAIN ACCOUNTS RECEIVABLE AGING AND ASSIST WITH FOLLOW-UP ON PAST DUE BALANCES IN A PROFESSIONAL MANNER.
RESEARCH AND HELP RESOLVE BILLING QUESTIONS, SHORT PAYMENTS, AND DISPUTES, AND PREPARE ADJUSTMENTS/CREDIT MEMOS WITH APPROVAL.
ASSIST WITH MONTH-END CLOSE ACTIVITIES AS ASSIGNED, INCLUDING REPORTS, RECONCILIATIONS, AND BASIC JOURNAL ENTRIES.
PROVIDE DOCUMENTATION AND TRANSACTION DETAIL SUPPORT FOR AUDITS, REVIEWS, AND INTERNAL REQUESTS AS NEEDED.
ALL OTHER DUTIES AS ASSIGNED.