Accounts Payable Analyst

Stefanini Group•Newark, NJ

4d•Hybrid

About The Position

Stefanini Group is hiring! Stefanini is looking for an Accounts Payable Analyst in Newark, NJ 07102 (Hybrid). This position performs complex and specialized duties relating to the complete invoice processing and payment cycles. Specifically, it involves processing invoices and payments in a timely manner, scanning and organizing documents to ensure auditability, and maintaining communications and relations with all clients and vendors. The role also requires understanding and supporting departmental strategic objectives and goals, reviewing processes and procedures, and recommending appropriate changes, including updating process flows and documentation. Ensuring Sarbanes-Oxley key and non-key control compliance is also a key aspect of this role.

Requirements

High School Graduate with some accounting background.
5 years accounts payable experience with specific emphasis on processing invoices.
Strong analytical and problem-solving skills.
Superior customer service and communication skills; excellent written and verbal communication skills.
Initiative, teamwork, problem-solving, planning, and organizational ability.
Attention to detail.
PC/LAN skills and an understanding of systems.
Proven level of professionalism with internal and external clients.
Knowledge of SAP and FI accounting rules as they relate to invoice processing.
Compliance with the Department of Energy's regulation 10 CFR 810 is required.

Nice To Haves

BA/BS in Business or Accounting.
Experience with SAP/FI systems.
Accounts Payable certification.
Basic knowledge of Sarbanes-Oxley requirements.

Responsibilities

Review invoices to ensure accuracy and consistency with check requests.
Process invoices in an accurate and timely manner.
Investigate discrepancies and take appropriate action to resolve them promptly.
Resolve complex invoice payment issues and provide client support regarding special payment situations.
Timely follow-up with vendors and clients regarding AP-related issues.
Void and cancel checks as necessary.
Perform payment proposals, including meeting all payroll deadlines and cutoffs, and monitor change and hold requests by clients.
Assist with third-party audit support.
Maintain files in an organized and orderly manner, including scanning as required.
Perform EFT bank request validations.
Deliver ad hoc reporting, prepare and review monthly check cancellation reports to support auditing and quality control processes.
Perform monthly QC reviews for third-party teams and carry out other audit reporting as required.