Accounts Payable Analyst

Floowi

9h•Remote

About The Position

The Accounts Payable Analyst will support the full accounts payable intake and processing cycle for a remote outsourced AP team. This role is responsible for reviewing and coding invoices, maintaining vendor records, processing employee expenses, supporting inventory payables, and assisting with reporting and reconciliations. The position works closely with a U.S.-based Accounting Manager and internal stakeholders to ensure accurate documentation, approval routing, and compliance with established workflows and SLAs. The ideal candidate is detail-oriented, experienced with Bill.com and ERP systems, and comfortable collaborating across time zones in a remote environment.

Requirements

2+ years of accounts payable or general accounting experience.
Hands-on experience with Bill.com or similar systems, including bill entry, coding, approval routing, and reporting.
Familiarity with NetSuite or comparable ERP systems.
Advanced Excel skills, including lookup functions, pivot tables, and filters.
Understanding of accrual accounting concepts and AP processes, including 3-way matching, aging reports, and prepaid tracking.
Proficiency with Microsoft Excel and Google Workspace tools such as Docs and Sheets.
Strong attention to detail, data entry accuracy, and written and verbal English communication skills.
Ability to work independently in a remote environment and collaborate effectively with U.S.-based teams across time zones.

Nice To Haves

Bachelor’s degree in Accounting, Finance, or equivalent work experience preferred.

Responsibilities

Receive, review, upload, and code vendor invoices accurately in Bill.com while ensuring all supporting documentation is attached and approval workflows are followed.
Process vendor bills, employee corporate card expenses, and inventory-related payables, including performing 3-way matching for inventory invoices and reconciling expense submissions.
Maintain and audit vendor records in Bill.com and NetSuite, ensuring accurate payment terms, GL coding, and organized digital documentation.
Monitor approval queues, follow up on outstanding approvals within SLA timelines, and escalate discrepancies, duplicate invoices, or missing information to the Accounting Manager.
Prepare and distribute AP aging reports, assist with month-end close support, reconcile vendor statements, and maintain prepaid schedules for review by the U.S. Accounting team.
Participate in cross-training initiatives, follow SOP documentation, identify process improvement opportunities, and comply with data security and confidentiality policies.