Accounts Payable Analyst

Aston Carter•Fond du Lac, WI

8d•$26 - $26•Hybrid

About The Position

The Accounts Payable Analyst plays a key role in ensuring accurate and timely processing of vendor invoices and payments within a high-volume, fast-paced environment. This position supports month-end close activities, maintains organized financial records, and collaborates closely with internal teams and external vendors to resolve discrepancies and improve accounts payable processes.

Requirements

Minimum of 2 years of accounts payable experience.
Experience processing invoices in a high-volume environment.
Strong understanding of accounts payable principles and transactional accounting processes.
Proven ability to perform accurate invoice processing, payment processing, and account reconciliation.
Excellent attention to detail and strong organizational skills.
Strong written and verbal communication skills for interacting with vendors and internal stakeholders.
Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
Proficiency with Microsoft Office, particularly Microsoft Excel.
Comfort working within multiple business systems and learning new technology quickly.
Demonstrated reliability, accountability, and professionalism in prior roles.
Experience with ERP systems for invoice entry and payment processing.
Ability to produce clear, accurate reports related to accounts payable activities.

Nice To Haves

Accounts payable experience within a manufacturing environment.
Experience supporting medium-to-large organizations with complex accounts payable operations.
Prior experience utilizing large-scale financial and ERP systems.
Experience with procurement and purchase order management systems.
Experience with inventory management systems (PIMS or similar).
Strong skills in Microsoft Excel, including pivot tables and reporting.
Associate’s degree in Accounting, Finance, or a related discipline.
Exposure to month-end close activities and account reconciliations.
Experience working with multiple ERP platforms or integrated financial systems.
Ability to collaborate effectively within a team-oriented, cross-functional environment.

Responsibilities

Process and enter vendor invoices accurately and efficiently into the ERP system.
Support a monthly invoice volume of approximately 4,000 invoices across the accounts payable team.
Review invoices for accuracy, proper general ledger coding, and compliance with established company procedures.
Ensure timely payment processing and adherence to agreed payment terms.
Communicate with vendors and internal procurement teams to research and resolve invoice discrepancies and questions.
Reconcile vendor statements and assist with resolving issues related to outstanding balances or missing invoices.
Perform payment processing activities and support cash reconciliation efforts.
Assist with month-end closing activities, including closing accounts payable modules and maintaining financial accuracy.
Maintain organized and accurate records of accounts payable transactions and supporting documentation.
Produce reports and documentation required for internal audits and compliance reviews.
Identify opportunities to improve efficiency and support ongoing process improvement initiatives within accounts payable.
Collaborate cross-functionally with accounting, procurement, operations, and vendor partners to ensure smooth AP operations.
Work within multiple business systems and adapt quickly to new technologies and tools.