Accounts Payable Analyst II

The University of Arizona•Tucson, AZ

2d•Onsite

About The Position

The Accounts Payable Analyst II provides operational and analytical support for the Travel, Expense & Card Services team within the Finance & Budget division. This position performs moderately complex travel and expense administration functions, reviews transactions for compliance with University policies and procedures, and provides support for SAP Concur (Travel & Expense) and KFS (Financials) business processes. The person in this role processes travel advances, expense reimbursements, and operational advances while assisting with workflow monitoring, customer support, and training activities. This position exercises independent judgment in applying policies and identifying process issues while contributing to the efficiency and integrity of Travel & Expense operations. When you join the Finance & Budget organization, you become part of a smart, driven team that thrives on solving complex challenges. We align our business practices with the university’s priorities and cultivate talented teams who find purpose in creating simpler, more effective systems that drive institutional success. Our focus is clear: developing our people, transforming our work, and elevating our role.

Requirements

Bachelor's degree or equivalent advanced learning attained through professional level experience required.
Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.
Ability to communicate effectively with different groups/individuals.
Knowledge of travel, expense reimbursement, procurement cards, and payment processing policies and procedures.
Ability to work independently while collaborating effectively within a team environment.
Skill in identifying discrepancies, researching issues, and implementing appropriate corrective actions.
Ability to learn and adapt to changing policies, regulations, and financial systems.

Nice To Haves

Experience with SAP Concur Travel & Expense.
Experience with Kuali Financial System (KFS) or similar ERP system.
Experience interpreting financial, travel, and reimbursement policies.
Experience performing transaction review and compliance analysis.
Experience providing customer service and training in a higher education or public-sector environment.
Bachelor's degree in Accounting, Finance, Business Administration, Public Administration.
Relevant professional experience in reimbursement, travel expense management, and/or financial operations.

Responsibilities

Analyze travel and expense reports for compliance with University, state, and federal requirements.
Independently review and resolve complex or non-routine expense issues, exceptions, and discrepancies.
Interpret policy and internal control requirements and provide guidance to travelers, approvers, and departmental administrators.
Identify recurring compliance issues and recommend corrective actions or changes to business practices.
Compiles and analyzes operational data, prepares reports, identifies trends and recurring issues, and recommends process improvements to enhance efficiency, compliance, customer service, and workflow effectiveness.
Analyze travel and expense data, exception reports, and compliance trends to identify patterns, risks, and opportunities for improvement.
Develop recurring and ad hoc reports to support operational and compliance decision-making.
Research unusual activity or trends and provide findings and recommendations to unit leadership.
Support audit requests through analysis, documentation, and reconciliation of travel and expense activity.
Analyze Travel & Expense workflows and system processes to identify inefficiencies, control gaps, and opportunities for improvement.
Participate in system enhancements, testing, and implementation activities by identifying business requirements, testing functionality, and evaluating impacts to users and processes.
Provides guidance and support to campus users regarding travel policies, reimbursements, advances, and system processes.
Responds to inquiries, assists with onboarding and training, and educates users on proper submission and approval procedures.
Review, analyze, and process travel requests, travel and non travel expense reports, travel advances, and operational advances in the university's Travel & Expense (Concur) and Financials (KFS) systems.
Ensure transactions comply with University policies, regulatory requirements, and internal controls while maintaining service-level expectations and processing accuracy.
Conducts review of transactions for policy compliance, identifies discrepancies, resolves documentation issues, and communicates next and corrective actions to departments and travelers.
Supports Travel & Expense administrative functions, including the creation and maintenance of user profiles, monitoring daily integrations, coordinating workflows, and assisting with system testing, updates, and process improvements.
Serves as backup support for monitoring daily reports from integrations activities.