Accounts Payable Administrator
Aston Carter•Westerville, OH
•$18 - $20•Onsite
About The Position
The Accounts Payable Analyst is responsible for reviewing, analyzing, and processing vendor invoices to ensure accuracy and compliance with company policies, contractual terms, and financial guidelines. This individual plays a key role in maintaining invoice accuracy, resolving discrepancies, and supporting efficient payment operations.
Requirements
- Accounts payable
- Invoice processing
- Invoicing
- Data entry
- Payable
- Microsoft excel
- Accounting
- Process invoice
- Microsoft office
- Adaptability
- Collaboration
- Curiosity
- Service-Oriented
- Strives for Positive Results
Responsibilities
- Review, analyze, and process high volumes of vendor invoices, including expenses such as services, materials, and operational costs, to ensure accuracy and alignment with contractual agreements and internal policies
- Approve or reject invoices based on established guidelines and authorization thresholds
- Investigate and resolve invoice discrepancies, including pricing, billing errors, or missing documentation, and communicate directly with vendors to facilitate resolution
- Ensure all invoicing activity complies with internal controls and regulatory requirements
- Support month-end close activities by providing accurate and timely invoice data to accounting teams
- Perform detailed audits of invoice data to identify inconsistencies or process gaps
- Track and resolve billing disputes, ensuring appropriate adjustments, credits, and corrections are processed
- Collaborate with internal stakeholders to address reconciliation issues and improve overall invoice processing workflows
- Build and maintain strong relationships with vendors and internal business partners to support efficient communication and issue resolution
- Provide reporting and analysis on invoice trends, discrepancies, and cost patterns to support decision-making and identify opportunities for cost savings
- Prepare ad hoc reports and assist with ongoing financial and operational reviews
- Partner with cross-functional teams, including IT, to maintain accurate vendor records, payment processes, and system updates
- Support process improvements, system enhancements, and policy updates related to accounts payable operations
- Participate in audits and compliance reviews as required
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Career Level
Entry Level
