Accounts Payable Administrator

Guidewire Software

1d•$46,000 - $98,000•Onsite

About The Position

The Accounts Payable Administrator supports the day-to-day operations of the Accounts Payable function across the AMER region (United States, Canada, Mexico, Brazil, and Argentina). This role is responsible for expense report auditing, vendor onboarding, and supporting the administration of the global corporate credit card program. The ideal candidate has a strong accounting background, exceptional attention to detail, excellent customer service skills, and experience with vendor onboarding, global banking, and corporate credit card administration in a multinational environment.

Requirements

Bachelor's degree in Accounting, Finance, or equivalent experience.
4+ years of Accounts Payable or accounting experience, preferably in a global, SOX controlled environment.
Experience with expense auditing, vendor onboarding, and corporate credit card administration.
Strong understanding of vendor banking requirements, payment setup, and banking validation across multiple countries.
Advanced Excel skills, including PivotTables, XLOOKUP/VLOOKUP, reconciliations, and reporting.
Strong analytical, organizational, problem-solving, and customer service skills.
Exceptional attention to detail and the ability to handle confidential information with discretion.

Nice To Haves

Experience with Oracle Fusion, Concur, Coupa, or similar ERP and expense management systems preferred.

Responsibilities

Audit employee expense reports for policy compliance, accuracy, and required documentation.
Serve as the primary point of contact for travel and expense, vendor onboarding, and global corporate credit card inquiries.
Manage global corporate credit card program, including card activations, deactivations, replacements, credit limit changes, account maintenance, statement retrieval, and employee support.
Manage vendor onboarding, maintain vendor master records, and validate banking information and supporting documentation.
Create and maintain vendor payment templates in the corporate banking portal.
Support AP operations by managing the shared inbox, tracking employee repayments, and assisting with month-end close activities, including journal entries and reconciliations.
Perform periodic vendor master maintenance, including biannual vendor deactivations.
Develop, maintain, and update standard operating procedures (SOPs) and process documentation.
Maintain accurate records and ensure compliance with company policies and SOX requirements.
Identify opportunities to improve processes through automation, system enhancements, and operational efficiencies.