Accounts Payable Administrator

Aston Carter • Overland Park, KS

2d • $19 - $19 • Onsite

About The Position

Our client is seeking an Accounts Payable Administrative Assistant to support a busy accounting team. This entry-level opportunity is ideal for a detail-oriented professional who enjoys organization, customer service, and administrative support. The role will provide valuable exposure to accounting and finance operations while working in a collaborative, fast-paced office environment.
The successful candidate will work closely with vendors and internal departments to help ensure invoices, payments, and supporting documentation are processed accurately and efficiently.

Requirements

• Minimum of 1 year of office, administrative, or customer service experience.
• Experience performing data entry and clerical tasks in a professional environment.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong organizational and problem-solving skills.
• Customer-focused approach with a professional demeanor.
• High school diploma or equivalent.

Nice To Haves

• Exposure to accounting, invoicing, bookkeeping, or financial records.
• Previous Accounts Payable experience.
• Familiarity with invoice tracking and vendor statement reconciliation.
• Administrative support experience within an accounting, finance, or business operations team.
• Proficiency with Microsoft Office and other office software applications.

Responsibilities

• Monitor and respond to Accounts Payable-related emails from vendors and internal team members.
• Assist with researching and resolving invoice and payment inquiries.
• Review and reconcile vendor statements, identifying discrepancies and outstanding items.
• Communicate professionally with vendors and internal stakeholders regarding invoice status and payment updates.
• Track pending approvals and assist with resolving invoice-related issues.
• Maintain accurate records of vendor communications and account activity.
• Perform data entry with a high degree of accuracy and attention to detail.
• Organize and maintain electronic and physical documentation.
• Provide administrative support to the accounting team as needed.
• Assist with special projects and departmental initiatives.
• Deliver excellent customer service while addressing questions and concerns.
• Help ensure invoices and related documentation are processed accurately and within established timelines.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED