Accounts Payable Administrator (6-month term)

Arnett & Burgess Energy Services•Calgary, AB

21h•Hybrid

About The Position

Our Accounting group is currently looking to add a Accounts Payable Administrator to the team, based out of our Calgary or Blackfalds office on a 6-month term (with potential to extend). Reporting to the Controller, we are seeking a detail-oriented and high-volume AP professional with a strong understanding of the full accounts payable cycle to process committed job costs, cost accruals, vendor invoice reconciliation, and payment runs within our ERP system. This is a fast-paced, transactional role requiring speed, accuracy, and a strong commitment to internal controls.

Requirements

Post-Secondary education in Accounting, Finance, or a related field or an equivalent combination of relevant education and experience may be considered
Thorough understanding of the AP cycle including committed cost, cost accrual, and 3-way match reconciliation
Strong financial accounting background with working knowledge of AP's impact on the income statement, balance sheet, and job costing reports
Understanding of GST input tax credits and the difference between GST and Provincial Sales Tax applicability
Proficiency with Microsoft 365 including intermediate to advanced Excel skills (pivot tables, data reconciliation)
Ability to work independently, manage high volumes, and meet tight payment deadlines
Applicants must have legal authorization to work in Canada with no restrictions.

Nice To Haves

Experience with Eclipse ERP or a similar ERP system
Familiarity with AP automation tools, digital approval workflows, and cloud-based document storage
Experience with electronic invoice submission portals

Responsibilities

Process committed job costs, cost accruals, and reconcile final vendor invoices against purchase orders using a 3-way match within Eclipse
Execute high-volume vendor payment runs including reconciling the vendor trial balance, compiling supporting documentation, obtaining Provincial and WCB clearances, and processing EFT and cheque payments accurately and on schedule
Review and process cost accruals for reasonableness prior to posting; flag discrepancies or unusual entries to the appropriate supervisor
Complete all AP transactional processing requirements in support of month-end and year-end close, including accrual posting, subledger reconciliation, and timely invoice clearance
Perform vendor statement reconciliations and manage subcontractor agreements including quarterly MSA discount reconciliations and GL postings
Assist with inventory counts and costing of small tools and warehouse vans
Support purchasing and fuel charge accounts
Assist with general administrative duties including reception coverage, digital recordkeeping, and training support as required