Accounts Payable Administrator

Pacific Temporary Services•Roseville, CA

1d•Onsite

About The Position

DirectHire We are recruiting an experienced Accounts Payable Administrator to support a high-volume AP department and provide essential clerical and accounting support for our Sacramento-based client. This role is ideal for a detail-oriented professional with strong vendor management skills, full-cycle AP experience, and the ability to streamline processes in a fast-paced environment. Serving as the primary liaison for vendor account management, this position ensures timely issue resolution and adherence to established accounting policies and procedures. The ideal candidate thrives in a structured environment, maintains an organized workspace, and contributes to continuous improvement within the AP function. Pay range $27-$31 /Hour (DOE) Direct Hire. 100% onsite.

Requirements

3–5+ years of high-volume Accounts Payable experience; full-cycle AP required.
Experience with Sage 300; Build Pro experience preferred.
Strong attention to detail and accuracy in coding, posting, and reconciliation.
Ability to research and resolve vendor account issues independently.
Proficiency with Microsoft Outlook, Word (basic), and Excel (intermediate).
10-key proficiency and strong organizational skills.
High School diploma or equivalent required.

Nice To Haves

Build Pro experience preferred.

Responsibilities

Perform full-cycle accounts payable functions including sorting and classifying incoming billing, posting invoices, generating vendor payments, auditing vendor accounts, and maintaining organized AP records.
Manage integration between Build Pro and Sage 300, ensuring accurate contract coding, researching discrepancies, and maintaining data integrity.
Review monthly utility billing, code appropriately, and ensure timely transfer of utilities at close of escrow.
Reconcile vendor statements to Sage accounting records, research discrepancies, and coordinate resolution with vendors and internal teams.
Identify invoices eligible for payment, prepare weekly/monthly check runs, assemble voucher packages, and ensure compliance with check-release policies.
Maintain preliminary notice logs, joint check schedules, and lien release documentation to support accurate and timely vendor payments.
Communicate regularly with vendors regarding account inquiries, discrepancies, and payment status.
Support AP best practices by documenting procedures, recommending process improvements, and assisting with paperless billing initiatives.
Monitor AP aging, payment timelines, discounts, and finance charges.
May assist with annual 1099 preparation and long-term AP data management for warranty and audit needs.