Accounts Payable Administrator

Thorpe Specialty Services Corporation•The Woodlands, TX

3d•Hybrid

About The Position

This role is responsible for processing vendor invoices, ensuring accurate coding and approvals, and managing timely payments. The Accounts Payable Administrator will also handle expense reports, communicate with vendors and internal stakeholders, and assist with month-end close processes. A key aspect of this role involves utilizing and supporting the implementation of automated and AI-enabled AP tools to streamline workflows and identify opportunities for process optimization. The position requires a strong understanding of accounting principles, proficiency with ERP systems and Excel, and the ability to manage high volumes of transactions accurately. Adaptability to evolving technology and a strong analytical mindset for process improvement are essential.

Requirements

2+ years of accounts payable experience, preferably in an industrial or construction services environment.
Strong understanding of general accounting principles and payables processes.
Proficiency with ERP systems and Microsoft Office, especially Excel.
Ability to manage high volumes of transactions with accuracy and efficiency.
Familiarity with AI-powered accounting, ERP, or invoice processing tools is preferred.
Ability to leverage automation and AI-assisted tools to improve accuracy, efficiency, and workflow management.
Ability to utilize AI-assisted reporting and data analysis tools while maintaining strong attention to detail and financial controls.
Comfortable adapting to evolving technology platforms and digital finance solutions.
Strong analytical mindset with the ability to identify process improvement opportunities through technology and automation.
Strong organizational and time management skills.
Effective communication and interpersonal skills.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

Associate’s degree in Accounting, Finance, or a related field preferred.
Familiarity with project-based or job-cost accounting is a plus.

Responsibilities

Process vendor invoices, ensuring appropriate approvals and coding to correct general ledger accounts and cost centers.
Match purchase orders and receipts to invoices, resolving discrepancies with procurement and operations teams.
Maintain and reconcile accounts payable records, ensuring timely and accurate payment of all vendor obligations.
Prepare weekly and monthly payment runs, including checks, ACH, and wire transfers, in accordance with company policies.
Verify and process expense reports for employees.
Communicate with vendors and internal stakeholders to resolve invoice or payment issues.
Assist in month-end close processes by providing AP-related reports, accruals, and reconciliation support.
Monitor aging reports and ensure timely payment to critical suppliers to support ongoing field operations.
Ensure compliance with company policies, tax regulations, and industry standards.
Support audits by preparing documentation and responding to auditor inquiries related to payables.
Assist with process improvements to enhance efficiency and accuracy of AP functions.
Work closely with project managers and field supervisors to ensure accurate project costing and timely AP support for ongoing jobs.
Utilize automated and AI-enabled AP tools to streamline invoice processing, coding, and payment workflows.
Review and validate AI-generated invoice coding, matching, and exception handling for accuracy.
Assist in identifying opportunities for automation and process optimization within accounts payable operations.
Support implementation and continuous improvement of digital finance tools and AP technologies.
Perform additional accounting, reporting, administrative, or operational duties as assigned.