Accounts Payable Administrator

Aston Carter•Boca Raton, FL

2d•Hybrid

About The Position

We are seeking a temporary Accounts Payable Administrator with hands-on Coupa experience to provide transactional and administrative support for approximately six months. In this role, you will handle day-to-day invoicing and expense processes, ensure accurate and timely payments, and act as a key liaison between vendors and internal employees in a fast-paced, growth-oriented environment.

Requirements

Experience supporting high-volume transactional environments in accounts payable or shared services.
Prior experience using Coupa’s invoice UI, expense UI, and payment modules is a strong plus.
Knowledge of general accounting and finance principles related to procure-to-pay processes.
Demonstrated ability to build effective working relationships with vendors and internal stakeholders.
Interest in contributing to process improvements and supporting growth and transformation initiatives.
Motivation to build a strong resume with recognizable project experience in a respected, fast-growing organization.

Nice To Haves

Bachelor’s degree in Accounting, Finance, or a related field preferred.

Responsibilities

Submit and process supplier invoices within Coupa, ensuring accuracy, proper coding, and alignment with purchase orders.
Review and approve employee expense reports in accordance with company policies and procedures.
Research, troubleshoot, and resolve invoicing discrepancies, including price, quantity, and coding issues.
Respond promptly and professionally to inquiries from suppliers and internal stakeholders regarding invoices, payments, and expenses.
Ensure all accounts payable activities comply with internal procedures, timelines, and audit requirements.
Perform reconciliations related to accounts payable, purchase orders, and vendor statements as needed.
Maintain accurate and organized records of invoices, expenses, and payment documentation.
Provide general administrative support related to procure-to-pay activities, including data entry and updates in relevant systems.
Collaborate with cross-functional teams to support high-volume transactional workflows and continuous process improvement.
Utilize Microsoft Excel, including vlookups and pivot tables, to analyze data, identify issues, and support reporting needs.