Accounts Payable Admin

Firetrol Protection Systems•Houston, TX

1d•Onsite

About The Position

Under the direction of the Office Manager, this position will be performing administrative/accounts payable functions in accordance with established procedures. The successful candidate will oversee multiple administrative duties.

Requirements

Strong customer service and communication skills
Accounts payable or similar admin experience preferred
Ability to read, match, and verify invoices, POs, pricing, and payment terms
High attention to detail and accuracy in data entry
Strong organizational and record-keeping skills
Ability to identify and resolve discrepancies or A/P issues
Ability to learn new systems and processes quickly
Strong time-management and prioritization skills
Professional, dependable, and able to work independently or with a team

Nice To Haves

Experience with Great Plains is a plus

Responsibilities

Answer incoming calls.
Process vendor invoices, including matching to POs, verifying pricing, terms, and charges
Review and enter invoices with correct vendor ID, GL coding, and approvals
Maintain and organize A/P files and records
Ensure payments are applied to the correct invoices
Scan and email invoices to corporate for payment
Investigate and resolve A/P issues, discrepancies, and material irregularities
Review vendor statements and resolve past-due or incorrect items before submitting to corporate
Correct reconciliation errors identified by corporate A/P
Manage accounts payable using Great Plains and other programs
Provide accurate data entry and assist the purchasing department as needed
Offer professional administrative and clerical support to colleagues and supervisors
Assist with general office tasks and other responsibilities to support the business
Take on additional duties once familiar with systems and processes