Accounts Payable/Accounts Receivable Specialist

Forj Medical•Saint Paul, MN

23h•$25 - $30•Onsite

About The Position

Exceptional People. Hard Problems. Meaningful Careers. Big Impact. Nowhere else can you touch as many life-changing medical technologies. At Forj Medical, we work side by side with more than 100 medical device companies from startups to global giants to bring life-enhancing technologies to market. Working with us means solving hard problems with extraordinary people in a collaborative work environment. Join us. Job Summary: We are seeking a detail-oriented and organized Accounts Payable Clerk to join our accounting team. This position is responsible for the accurate and timely processing of supplier invoices, maintaining supplier banking information, supporting payment processing, and assisting with month-end close activities. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment while maintaining accuracy and confidentiality.

Requirements

High school diploma or equivalent required; associate degree or accounting coursework preferred.
1–3 years of Accounts Payable or general accounting experience preferred.
Experience working with an ERP system; Epicor experience is a plus.
Experience with automated invoice processing or document management systems such as IDC and ECM preferred.
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Ability to maintain confidentiality when handling financial and banking information.
Strong analytical and problem-solving skills.
Proficiency with Microsoft Office, particularly Excel.
Ability to work independently while also collaborating effectively with the accounting team.
Must be authorized to work in the United States.

Nice To Haves

associate degree or accounting coursework preferred
Epicor experience is a plus
Experience with automated invoice processing or document management systems such as IDC and ECM preferred

Responsibilities

Process supplier invoices accurately and efficiently through automated AP invoice processing systems, including Epicor ERP, IDC, and ECM.
Review invoices for appropriate coding, approvals, supporting documentation, and compliance with company policies.
Research and resolve invoice discrepancies, including pricing, quantity, purchase order, and receiving issues.
Maintain accurate and complete AP records and documentation.
Respond to supplier inquiries regarding invoice status, payments, and account balances.
Monitor outstanding invoices and assist with maintaining appropriate payment schedules.
Maintain accurate supplier master data, including banking and payment information.
Verify supplier banking information and changes in accordance with established internal controls and fraud-prevention procedures.
Coordinate verification of banking changes with suppliers and appropriate internal personnel.
Maintain confidentiality and security of sensitive supplier and financial information.
Prepare and process regular check runs in accordance with established payment schedules and company procedures.
Review payment batches for accuracy and completeness prior to processing.
Assist with other payment methods and AP-related disbursements as needed.
Research and resolve payment discrepancies and supplier account issues.
Assist with monthly closing activities related to Accounts Payable.
Prepare and record monthly accrual entries as needed.
Perform balance sheet reconciliations and research discrepancies.
Assist with AP aging reviews and other month-end reporting.
Provide supporting documentation and information for internal and external audits.
Assist the accounting team with special projects and other accounting duties as assigned.
Maintain organized financial records in accordance with company policies and applicable accounting requirements.
Identify opportunities to improve AP processes, automation, accuracy, and efficiency.
Support internal controls and maintain compliance with established accounting procedures.
Assist with AR processes, invoicing, cash applications, and customer collections.