Accounts Payable Specialist

Fire Equipment Inc • Medford, MA

5d • Onsite

About The Position

The Accounts Payable & Accounts Receivable Specialist plays a key role in supporting day-to-day financial operations by managing both AP and AR functions. This position is responsible for ensuring accurate processing of invoices, timely application of payments, and maintaining clean and reconciled accounts. This is a hands-on, high-volume role requiring strong attention to detail, organization, and the ability to manage multiple priorities. The ideal candidate is comfortable working in a fast-paced environment and has experience with payment processing methods such as ACH and lockbox transactions.

Requirements

• 3–5 years of experience in Accounts Payable, Accounts Receivable, or a combined role
• Experience with lockbox processing, ACH transactions, and cash applications
• Strong reconciliation and problem-solving skills
• High attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office (Excel strongly preferred)
• Experience with accounting or ERP systems

Nice To Haves

• Experience with automated accounting systems and payment platforms
• Ability to work efficiently in a high-volume processing environment
• Strong communication skills for vendor and customer interaction

Responsibilities

• Process vendor invoices and route for approval in accordance with company policies
• Reconcile vendor accounts and resolve discrepancies or payment issues
• Prepare and process weekly vendor payments (check, ACH, or other methods)
• Maintain vendor relationships by responding to payment inquiries
• Ensure accurate and timely posting of AP transactions to the general ledger
• Apply incoming payments (lockbox, checks, ACH, cash deposits) to customer accounts
• Reconcile AR accounts and ensure accurate posting of payments
• Assist in managing customer accounts and resolving payment discrepancies
• Support cash application processes and monitor lockbox activity
• Manage high-volume transaction processing (20–50 accounts daily)
• Maintain accuracy and efficiency across both AP and AR functions
• Ensure proper documentation and recordkeeping for all transactions
• Support month-end close activities related to AP/AR
• Perform other duties and administrative tasks as assigned to support accounting operations

Benefits

• Comprehensive benefits package (medical, dental, vision)
• 401(k) with company contribution
• Paid time off, holidays, and sick time

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees