Accounts Payable & Accounting Specialist

Nicolet Area Technical College•Charlotte, NC

65d•$56,742 - $64,854

About The Position

At Nicolet College, our mission is to transform lives and enrich communities, and we see change as an opportunity to transform even more lives and to serve our communities even better. Are you interested in providing excellent customer service and a variety of student financial and accounting functions? If so, we can't wait to meet you! Under the general Supervision of Controller, this position plays a vital role in overseeing the timely and accurate payment of the College's bills. The Accounts Payable & Accounting Specialist works closely with various stakeholders, including department purchasers and budget managers, to ensure timely and accurate payment of bills including filing at year end. This position requires a strong understanding of accounting principles, budgeting principles, and financial systems.The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Requirements

Knowledge of the accounting daily, monthly and yearly cycle.
Knowledge of college operations, goals, and policies related to accounting and all accounts payable related functions and controls.
Knowledge of office practices and procedures including Excel, Word, and other software programs; general bookkeeping and accounting practices.
Communicate effectively orally and in writing; and interact effectively with employees, students, funding agencies, and the public.
Knowledge of student privacy laws and regulations and use discretion handling sensitive information and situations.
Exceptional customer service skills and the ability to maintain excellent working relationships with internal and external customers, including the ability to deal with potentially escalating situations and remain calm.
Work effectively in a team environment.
Associate degree in accounting.
Three years of office experience involving accounts payable, ledger work/ and/or accounting related duties.

Nice To Haves

Bachelor's degree in accounting or business-related field.

Responsibilities

Perform accounts payable functions by preparing invoices for payment and processing entries into accounting software.
Reconcile monthly statements for vendors working closely with vendor representatives to keep accounts in good standing.
Work closely with the Purchasing agent regarding open PO's and product/service receipt ensuring that expenses are recorded in the period in which they were incurred.
Prepare end of month Accounts payable checklist duties to assist in a timely and accurate closing of the books to support the preparation of the Board of Trustees report.
Create and maintain policies, processes and work instructions that adequately portray the appropriate and best practice internal controls for the AP business function.
Provides training to budget managers and approvers as needed.
Responsible for creating and maintaining vendors and determining what is taxable for 1099 purposes.
Assist in the creation of the annual budget and budget book working collaboratively and proactively with college budget manager and Controller to ensure appropriate expense and budget transfer are occurring in timely manner.
Analyze and review budget expense transfers for accuracy and compliance.
Provide training and information resources to stakeholders to assist in accurate management and reporting of budgets.
Monitor budget transactions, identifying areas of concern to address or escalate to the Controller and VP of Finance and Operations.
Provide operational support in all areas of the Business Office, Student Financial Services, Accounts Payable, Payroll and Procurement.
Staff the cashier's window as needed and assist students' faculty, and staff with payment transactions and student account questions as needed.
Answer phone calls and inquiries related to student accounts; monitor the Business Office email and respond appropriately as needed.
Perform various account reconciliations such as prepaid expenses and accruals.
Assist in record retention and audit requirements.
Participate in Wisconsin Technical College System and other professional networks.