ACCOUNTS PAYABLE ACCOUNTING SPECIALIST

METROPOLITAN FAMILY SERVICE•Gresham, OR

6d•$27 - $29•Hybrid

About The Position

Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position. Values: We use creative and proactive problem solving to build and sustain dynamic community-based programs and quality services. We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence. We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity. General Function: Under the supervision of the Controller or CFO, the Accounts Payable Specialist is responsible to support the MFS Finance Department. Position will support accounts payable, billing support, general ledger support, and other duties as assigned.

Requirements

Demonstrated experience with attention to detail
Demonstrated experience with basic software skills
Familiarity and high level of functionality with Google and Microsoft products, especially with Google sheets and Google drive, is essential
Ability to meet weekly deadlines and manage variable workload
Ability to document processes and identify appropriate internal control measure
Sound technical accounting skills, analytical abilities, good judgement including ability to effectively use financial IT tools, systems and programs
Ability to provide excellent support and responsiveness to both internal staff and external partners
Well organized and self-directed
Values working in a multi-cultural, diverse environment
Ability to work within a team dependent environment
Ability to proactively problem-solve
Ability to maintain professional boundaries and confidentiality
Manual and physical dexterity allowing for performance of job functions, including computer use, phone use, copying, filing and using office equipment
Prefer Bachelor degree in Finance, Accounting or related field or related, equivalent experience
Minimum of five years of A/P experience
Experience with bank credit card management systems
Personal transportation allows for travel within the Portland Metropolitan area in a timely manner. If driving a personal vehicle must maintain a valid driver license for the state of residency, personal auto liability insurance coverage and a driving record permitting coverage under the agency auto liability policy.
MFS requires all employees and volunteers to complete a criminal background check. We review the results of all background checks individually and consider all of the circumstances of any issues that arise in a background check during the hiring process.

Nice To Haves

Familiarity with Financial Edge accounting software especially the A/P and General Ledger modules is very beneficial

Responsibilities

Processing Invoices: Utilizing the Financial Edge accounting software package, handling all functions related to paying vendors, including receiving, obtaining approval, and coding of invoices
Vendor Management: Establishing and maintaining strong relationships with vendors, resolving issues, and negotiating payment terms
Support the maintenance of accurate vendor records including retiring old vendors out of the system
Maintain accurate and current list of A/P aging schedule
Lead annual 1099 issuance process
Manage petty cash review and reconciliation
Ensuring compliance with tax regulations and internal controls to safeguard company assets
Help organization staff transition to a Purchase Order system
Ensure payable transactions are correctly entered into the bank’s positive pay system
Process Improvement: Identifying opportunities for process automation and efficiency improvements within the AP workflow
Working with cross-functional teams, including Programs, HR, and IT, to ensure policy compliance and resolve issues
Comply with Metropolitan Family Service policies and procedures as outlined in the Employee Handbook
Other duties may be assigned by the Controller