Accounting Generalist/Accounts Payable

The Colony Hotel•Palm Beach, FL

3d•Onsite

About The Position

The Accounting Generalist / Accounts Payable is responsible for the accurate, timely, and efficient processing of accounts payable transactions for multiple properties within the organization. This position ensures vendor payments are processed in accordance with company policies, maintains strong internal controls, and supports the Finance Department through exceptional organization, attention to detail, and a commitment to continuous improvement. This role requires an individual who thrives in a fast-paced environment, embraces technology, maintains strict confidentiality, and consistently demonstrates professionalism while supporting operational excellence across the organization.

Requirements

Minimum 1–2 years of Accounts Payable experience preferred.
Hospitality experience is highly desirable.
Experience working with Accounts Payable automation systems preferred.
Strong understanding of Accounts Payable principles and internal controls.
Working knowledge in Microsoft Excel and Microsoft Office.
Ability to quickly learn and master new accounting software and technologies.
Strong organizational and documentation skills.
Exceptional attention to detail and accuracy.
Strong organizational and time management skills.
Ability to prioritize multiple deadlines in a fast-paced, high-volume environment.
Ability to act with urgency while maintaining accuracy.
Results-oriented mindset with strong accountability.
Excellent analytical and problem-solving skills.
Ability to maintain strict confidentiality with financial and personnel information.
Professional, respectful, and service-oriented attitude.
Strong interpersonal and communication skills.
Ability to build positive working relationships with vendors, coworkers, and management.
Self-motivated with a willingness to continuously learn and grow professionally.
Adaptability to changing priorities, procedures, and technology.
Demonstrated initiative in identifying opportunities to improve departmental and company-wide processes.
Ability to work independently while contributing effectively as part of a team.

Nice To Haves

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
Equivalent combination of education and experience may be considered.

Responsibilities

Process vendor invoices accurately and timely.
Match invoices to purchase orders, receiving documentation, and approvals.
Prepare and process electronic payments, ACH, wire transfers, and checks.
Reconcile vendor statements and resolve discrepancies.
Maintain vendor records, including W-9s, banking information, and required documentation.
Respond promptly to vendor inquiries while maintaining positive vendor relationships.
Assist with month-end closing activities, including accruals and account reconciliations related to Accounts Payable.
Ensure compliance with company purchasing and payment policies.
Process invoices and payments for multiple operating entities and locations.
Maintain consistency of procedures across all assigned properties.
Assist property management teams with Accounts Payable questions and support.
Coordinate with accounting personnel at each property to ensure timely processing.
Maintain organized records of all service agreements and vendor contracts.
Monitor agreement expiration dates and communicate renewal requirements.
Ensure contracts are properly documented and accessible for management review.
Maintain a comprehensive schedule of all operational permits and licenses.
Monitor renewal deadlines and coordinate timely renewals.
Maintain organized records of all regulatory documentation.
Become the department expert on all Accounts Payable software and related financial systems.
Assist with troubleshooting system issues and provide guidance to coworkers.
Participate in system upgrades, implementations, and testing.
Recommend improvements that enhance efficiency, internal controls, and automation.
Continuously evaluate existing procedures and identify opportunities for improvement.
Recommend solutions that improve efficiency across the department and company.
Support implementation of new technologies and best practices.
Provide assistance to coworkers during high-volume periods or departmental needs.
Cross-train within the Accounting Department to provide operational flexibility.
Support special projects and other accounting functions as assigned.