Accounts Payable Accounting Clerk

Early Warning® • Scottsdale, AZ

1d • $28 - $33 • Hybrid

About The Position

The Accounts Payable (AP) Administrator will process the day-to-day accounts payable documents for multiple subsidiaries, ensuring accurate, timely, and compliant processing of financial transactions. This team member will process vendor invoices, execute payments, resolve invoicing issues, and maintain strong relationships with internal stakeholders and external vendors. The AP team serves as key partners within the accounting group, contributing to financial data integrity, process efficiency, and cross-functional support across the organization.

Requirements

• Associate degree in accounting or three years of equivalent accounts payable work experience
• Working knowledge of accounts payable software applications
• Strong data entry, analytical, problem solving and organizational skills
• Ability to understand and apply basic accounting principles relating to accounts payable
• Must be proficient in MS Office applications
• A strong work ethic and positive attitude, with excellent customer service and interpersonal skills
• Ability to analyze and evaluate procedures and work processes and to exercise appropriate judgment in establishing priorities, processes and work methods
• Strong sense of propriety concerning confidential matters
• Ability to work in a high volume fast paced environment; the ability to work independently and in a team environment
• Background and drug screen

Nice To Haves

• Bachelor’s degree in accounting, business, finance or related field

Responsibilities

• Process vendor invoices and payment requests within ERP systems, ensuring accurate coding, and proper approvals
• Manage invoice workflows, including purchase order (PO) matching and exception resolution, to ensure timely processing and assessment of payment terms
• Execute payment activities, including ACH, wire transfers, and weekly check runs, in accordance with company policies and internal controls. This includes company expense reimbursement.
• Maintain accurate AP subledger, aging reports, records and supporting documentation; perform vendor statement reconciliations as needed
• Maintain vendor relationships to resolve invoicing and payment discrepancies timely
• Preparation of monthly sales and use tax returns to support annual 1099 processing
• Ensure adherence to AP policies, procedures, and internal controls, supporting audit and compliance requirements
• Assists in monthly closings
• Identify and support opportunities for process automation
• Support the company’s commitment to protect the integrity and confidentiality of systems and data

Benefits

• Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.
• 401(k) Retirement Plan – Featuring a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.
• Flexible Time Off for Exempt (salaried) employees, as well as generous PTO for Non-Exempt (hourly) employees, plus 11 paid company holidays and a paid volunteer day.
• 12 weeks of Paid Parental Leave
• Maven Family Planning – provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree