Accounts Pay/Rec Specialist

Nextdeavor • Irvine, CA

6h • Onsite

About The Position

This is a full-time Accounts Pay/Rec Specialist position located in Irvine, CA. The role involves supporting accurate and timely invoicing and revenue-related activities to ensure billing integrity, support month-end close, and reduce revenue risk. The position is onsite, first shift (9:00 AM–5:30 PM), with a requirement to work at least two Saturdays per month and occasional extended hours. This is an exclusive confidential search, and details will be shared with qualified applicants. There is potential for extended or permanent full-time employment.

Requirements

• High school diploma or equivalent
• Minimum 2 years of invoicing/accounts receivable or accounting experience
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, basic formulas)
• Experience with ERP or billing systems and order-to-cash processes
• Strong attention to detail and accuracy in data entry and reconciliation
• Ability to work overtime, occasional extended hours, and commit to at least two Saturdays per month
• Good written and verbal communication skills for interacting with internal teams and occasional customer contact
• Ability to prioritize workload, manage multiple tasks, and escalate issues as appropriate

Nice To Haves

• Associate’s degree in Accounting, Finance, or related field preferred
• Experience with Microsoft Power BI or other reporting tools
• Prior experience in a manufacturing, distribution, or government contracting environment
• Familiarity with billing compliance, tax requirements, or export controls related to invoicing

Responsibilities

• Prepare and issue customer invoices accurately and in a timely manner using the ERP system
• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy
• Review and reconcile invoice discrepancies and coordinate corrections with Operations, Sales, and Shipping
• Track non-invoiced work orders on a weekly basis and perform month-end dock walk audits
• Support month-end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations)
• Provide documentation and support for internal and external audits
• Identify opportunities to improve invoicing processes, automation, and data quality

Benefits

• Health, vision and dental benefits for contract employees
• Paid sick leave eligibility is contingent on state of residence
• Optional 401k Plan (excludes employer match)
• Opportunity to get your foot in the door at a well-established corporation, with potential for extended or permanent full-time employment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED