Accounting Technician

Covenant Care + Covenant Living•Edmonton, AB

3d•Onsite

About The Position

The Accounting Technician will commit to incorporate our mission, vision, and our values, which are Compassion, Collaboration, Respect, Social Justice, Integrity and Stewardship, and uphold our ethical traditions as foundational aspects in all actions and decision-making. Reporting to the Accounts Payable Supervisor and Accounts Receivable Supervisor and in keeping with Covenant Care's Missions and Values, the Accounting Technician will be responsible for providing financial support by verifying and reconciling expenses according to established policies and procedures and ensuring that those expenses are appropriately authorized and coded and paid in an efficient, timely and accurate manner. Transactions include but are not limited to: vendor payments, corporate Visas and employee expenses. From an Accounts Payable perspective, the Accounting Technician will prepare journal entries and adjustments as required in line with financial procedures, respond to internal and external inquires within their area of expertise in a timely manner and with a high regard for service. From an Accounts Receivable perspective, the Accounting Technician will provide financial support by verifying and reconciling revenues for transactions including but not limited to resident payments and ancillary charges. This position will: Model the organization’s mission, vision, and values, consistently representing Covenant professionally and positively. Collaborate effectively as a professional team player, supporting the achievement of Covenant’s Mission, Vision, and Values.

Requirements

Diploma or certificate in Accounting, Finance, or a related field
1–3 years of accounting or bookkeeping experience
Strong knowledge of computer software applications including Microsoft Office, Microsoft Teams, and Adobe Acrobat required. A willingness and ability to acquire additional software skills as required
Proficient skill in Microsoft Excel
Experience in complex general ledger coding required
Ability to handle inquiries and assignments with a high level of professionalism and confidentiality required
Excellent interpersonal and verbal/written communication skills required
Strong account reconciliation and analysis skills required
Work within a team–oriented approach to tasks, and ability to respond and communicate with all levels of staff required. Ability to maintain strict confidentiality of all sensitive information required
Ability to distinguish independent decisions from decisions that should be referred upward is essential

Nice To Haves

Knowledge of Microsoft Dynamics Great Plains financial system and ReQlogic ERP system desired
Experience in medium to large not-for profit environment desired
Experience in health care sector desired

Responsibilities

Responsible for entering and matching of invoices to purchase orders using an electronic ERP system, and entering of invoices directly into the Accounts Payable module.
Initiating vendor reconciliations where required
Resolve variances between purchase orders and vendor invoices
Follow up outstanding invoices that are waiting to be processed with sites
Request set-up of new vendors
Managing vendor inquiries
Auditing invoices for financial and policy compliance including ensuring appropriate authorization obtained and appropriate general ledger coding of expenditures
Reconciliation of invoices to detailed back-up/slips provided by the vendor and follow-up as required.
File processed invoices on a daily basis
Process weekly cheque runs: Initiate weekly cheque runs for Covenant Care and Covenant Living as directed by Accounts Payable Supervisor. Validate information processed for payment from Accounts Receivable. Other duties related to cheque run as directed by Accounts Payable Supervisor.
Process all amounts received each month relating to resident expenses (accommodation fees, other fees, etc.)
Process resident deposits
Assist in preparation of monthly billing for residents, staff, and external parties
Process all entries for monies received through Great Plains software to appropriate general ledger and/or non-resident account
Respond to ad hoc queries/requests from internal departments as requested
Prepare and process resident move-out refund packages and payments for weekly cheque run
Respond to internal and external inquiries with a high level of professionalism and confidentiality
Other duties as assigned by Accounts Payable Supervisor, Accounts Receivable Supervisor, Controller or Director, Financial Services