Accounting Technician

City of Citrus Heights•City Hall, CA

12d•Onsite

About The Position

Under general supervision, performs a variety of technical accounting duties involved in the preparation, review, and maintenance of accounts payable, accounts receivable, payroll, permit processing, and/or cashiering; and preparation of schedules, reconciliations, and journal entries and other duties as assigned.

Requirements

Generally accepted accounting principles
Mathematics related to accounting processes
Internal controls appropriate to accounting procedures
Municipal accounting systems, procedures and requirements
Principles and practices of financial record keeping and reporting
Pertinent local, State and Federal laws, ordinances, City functions, policies, rules and regulations affecting assigned function
Methods and techniques of cash handling
Modern office procedures, methods and computer equipment including computer-based accounting systems
English usage, grammar, punctuation and business letter writing
Techniques and methods of report writing
Principles and practices of working safely
Public relations/customer contact skills
Organize, plan, schedule and implement administrative and accounting clerical operations and related special projects
On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; research, identify and interpret technical and numerical information, observe and problem solve operational and technical policy and procedures
Interpret, input, retrieve and transmit statistics and other complex communications to and from the public or computer; analyze data and draw sound conclusions
Process accounts payable and accounts receivable, prepare checks, process invoices, create and maintain accounts, manage and reconcile cash, maintain inventories, logs, and ledgers
Perform job tasks with minimal supervision
Accurately and quickly input detailed data, perform mathematics computations, use specialized software, word processing, spreadsheets, database and 10 key adding machines; fully operate a computer terminal for data entry, inquiry and report generation
Prepare and use computerized spreadsheets for analytical purposes
Perform mathematical calculations, postings and comparisons rapidly and accurately
Interpret and apply administrative and departmental policies, law and rules; analyze situations carefully and adopt an appropriate, effective course of action; understand and communicate to ensure adherence to the administrative and departmental principles, rules, regulations and procedures involved in the area of assignment
Maintain composure and exercise good judgment when answering demanding questions
Identify and troubleshoot problems with minimum supervision
Provide high quality, economical services to the Citrus Heights community, placing emphasis on responsive customer service
Demonstrate a civic entrepreneurial spirit by generating new, innovative ideas and development of better methods to accomplish tasks and complete projects
Foster an environment that embraces diversity, integrity, trust and respect
Be an integral team player, which involves flexibility, cooperation and communication
Establish and maintain effective working relationships with those contacted in the course of work
Work with various cultural and ethnic groups in a tactful and effective manner
Use principles of effective office safety including use of equipment in a proper and safe manner, use of preventative personal ergonomic techniques, and maintenance of safe housekeeping in personal and common work spaces
Communicate clearly and concisely, both orally and in writing
Operate a personal computer with proficiency and familiarity
Two years of increasingly responsible technical level experience in accounting or finance
Equivalent to the completion of the twelfth grade

Nice To Haves

College course work in accounting or related field is desirable
May need to possess a valid California driver’s license and proof of automobile liability insurance as required by the position

Responsibilities

Maintain accounting records, databases, or systems such as accounts payable, accounts receivable, payroll, cash receipts, housing stock and other functional assignments.
Recommend and assist in the implementation of department goals and objectives; establish schedules and methods for accounting related functions; implement policies and procedures.
Post and maintain various ledgers, registers and journals according to established account classifications.
Audit invoices, verify encumbrances, research discrepancies; approve payments and post to the proper account.
Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
Calculate and process payroll for staff and elected officials; determine tax deposits, benefit and other deductions and related adjustments, track accruals, and process direct deposits.
Prepare and process vendor and other checks and statements.
Process payroll garnishments, levies, and court orders as required by law; provide W-2 and related required payroll documents and notices to employees; electronically transmit financial data; and process other miscellaneous deductions.
Receive applications and forms from the public for permits and licenses and other applications; approve, process, and record payments; handle and reconcile cash; issue receipts; and maintain logs, ledgers or inventories as assigned.
Perform general accounts receivable functions, receive payments and reconcile with statements or invoices for accuracy and additional charges relating to amounts due, process related paperwork, post and update account information.
Plan and coordinate the annual housing stock billing cycle, prepare bills and notices, respond to inquiries, process checks and track payments.
Perform general accounts payable functions, create vendor accounts, process and code invoices for payment, review for completeness and accuracy; input information; prepare and mail various checks; prepare and track annual reporting forms post or reconcile expenditures.
Reconcile general ledger accounts with various registers.
Provide technical information and instruction regarding applicable procedures and methods; interpret and explain rules and regulations, answer questions and resolve problems or complaints, maintain knowledge of applicable laws, procedures and new developments.
Prepare, compile, tabulate and maintain data, complex documents and assist with highly technical financial, statistical and operational reports, statements and records; enter data, calculate, reconcile and create or update records.
Prepare monthly task reconciliations and associated journal entries.
Prepare summary sheets for use of supervisor or auditors in preparing financial statements, assist with preparation of trial balances and budget documents and perform research.
Provide technical assistance and guidance to less experience accounting and general clerical staff as needed.
Provide information on complex or sensitive issues which require interpretation of Department and city policies and regulations; provide customer and public assistance.
Receive complaints and exercise judgment in determining proper course of action.
Prepare, process, review and check documents, records and forms for accuracy, completeness and conformance to applicable policies, rules and regulations.
Perform follow-up procedures when compliance is not being achieved.
Prepare and maintain procedure manuals for the functional area of assignment.
Ensure that work is handled on a priority basis, organized, and completed in a timely manner.
Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
Perform related duties as assigned.