Accounting Technician

Alamo Area Council of Governments•San Antonio, TX

17h

About The Position

This role involves a variety of accounting tasks, including managing accounts receivable and payable, assisting with payroll, providing support to accountants, and serving as the records management liaison for the accounting department. The position requires proficiency in Microsoft Excel, Word, and Outlook, and adherence to state records retention statutes and regulations. The Accounting Technician will be responsible for accurate data entry, timely processing of invoices and payments, vendor and customer information maintenance, and ensuring compliance with grant requirements.

Requirements

Proficiency in Microsoft Excel, Word, and Outlook.
Experience in business or governmental accounting.
Experience with automated accounting software.
Knowledge of State of Texas records retention statute and regulations.

Responsibilities

Process accounts receivable from multiple funding sources, including verifying and posting invoices and payments to the accounts receivable ledger.
Maintain the daily cash report by recording daily deposits and disbursement transactions.
Assist with reconciliation of accounts receivable sub-ledger to the general ledger.
Prepare month-end accounts receivable aging report and monitor accounts for non-payments, delayed payments, and other irregularities.
Research and resolve payment discrepancies.
Prepare and post internal charges to various grants.
Process accounts payable, ensuring appropriate charges to grant accounts.
Process agency requests for disbursements and purchase orders using the automated accounting software, ensuring all required documentation is provided and posting expenditures in a timely manner.
Manage weekly check run and Automated Clearing House (ACH) payable transactions.
Compare amount of payment with amount due to ensure correct payment is issued.
Ensure payments are posted in a timely manner and have been approved by management.
Respond to vendor inquiries regarding invoice payment status.
Handle and track agency insurance claims.
Reconcile the agency purchasing credit card monthly statement to ensure backup and grant information is accurate and timely.
Serve as back-up to Payroll Specialist.
Process semi-monthly payroll and prepare payroll required payroll check requests.
Prepare and post internal charges to various grants and post all journal entries created by accounting staff.
Prepare grant billing documents, provide filing, file uploads, other accounting services support, and data entry.
Enter all invoices timely and accurately into the financial management system and verify grant coding is correct by communicating with upper management.
Serve as the records management liaison for the accounting department, including storage of records in accordance with the State of Texas records retention statute and regulations.
Maintain all customer and vendor information in the system.
Perform other duties as assigned.