Accounting Technician

City of Beaumont California•Beaumont, CA

3d•Onsite

About The Position

Under general supervision, performs a variety of responsible, technical accounting duties in connection with the preparation, review, and maintenance of financial and statistical records; and performs a variety of technical and clerical tasks relative to the assigned area of responsibility. Performs a variety of responsible technical accounting and financial office support duties in support of assigned accounting system, function, or program area. Audits claims, warrants, computer source documents and other accounts and records for proper accuracy, authorizations, certifications and distribution of charges. Prepares, maintains, reviews and verifies a variety of accounting, financial, and statistical records, ledgers, logs, and files; gathers, assembles, tabulates, enters, checks, verifies, balances, adjusts, records, and files financial data; codes data according to prescribed accounting procedures; reviews information to ensure accurate reporting; resolves discrepancies; establishes and maintains various files and records. Posts, adjusts, reconciles internal accounts and balances to centralized accounting records. Utilizes various computer programs; enters and maintains data; posts information to ledgers, journals, logs, and reports; generates reports from a database or in-house system; creates spreadsheets and generates reports using spreadsheet software; creates documents using word processing software. Performs duties in support of the City’s accounts payable function; receives incoming invoices for payment and reviews accuracy, proper authorizations, and account coding; researches discrepancies; prepares batches for data entry; ensures that payments are included and processed in a timely manner. Processes and inputs daily cash receipts; ensures all cash receipts post to the general ledger; resolves discrepancies; prepares necessary reports. Performs a full range of customer service duties related to area of assignment; provides information to the public, other government agencies, and City staff within the area assignment; resolves complaints in an efficient and timely manner. Prepares reports of findings and recommendations. Conducts special investigations/projects as assigned. Prepares year end accruals, reconciliations, and supporting schedules for the annual audit process. Reviews and performs various reconciliations. Records internal service vehicle allocations. Monitors and records UUT and TOT including mailing of late notices. Performs a variety of general office support functions including typing, record keeping, proofreading, and forms and report generation; sorts and distributes department mail; creates and maintains filing systems. Prepares check warrants, invoices, requisitions, purchase orders and other similar documents. Prepares a variety of weekly, monthly, quarterly and annual reports. Performs related duties, as assigned.

Requirements

Equivalent to the completion of the twelfth grade supplemented by college level course work in accounting, bookkeeping, finance, or a related field.
Two years of increasingly responsible technical accounting experience.
Must possess a valid California Class C Driver’s License and maintain possession of such license during the course of employment.
Must have an acceptable driving record, be insurable at standard rates by City’s insurance carrier, and maintain such insurability during the course of employment.
Must be found to be free from any physical, emotional or mental conditions, as determined by a qualified physician and/or psychologist, which with or without accommodation might affect the ability of the employee to perform essential job functions.
The position may require prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities.
Additionally, the position requires grasping, repetitive hand movement, and fine coordination in retrieving and entering data using a computer keyboard.
Near and far vision is required in order to read work related documents and use the computer.
Acute hearing is required when providing phone and personal service.
The position requires lifting, carrying, pushing, and/or pulling objects weighing up to 25 pounds.

Nice To Haves

Knowledge of operations, services, and activities of assigned accounting system, function, or program area.
Knowledge of governmental accounting and its application to municipal accounting.
Knowledge of principles of financial administration, including budgeting and reporting.
Knowledge of informational systems used in accounting and the internal controls required.
Knowledge of responsible technical accounting principles and practices used in financial record keeping, bookkeeping, and governmental and fund accounting.
Knowledge of methods and techniques of coding, verifying, balancing, and reconciling accounting records.
Knowledge of basic principles and practices of auditing.
Knowledge of mathematical principles.
Knowledge of principles and practices of financial record keeping.
Knowledge of principles and practices of customer service.
Knowledge of office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Knowledge of pertinent federal, state, and local laws, codes, and regulations.
Ability to perform technical accounting duties supporting the processing of payroll, utility billing, and business licensing.
Ability to reconcile various financial statements and balance as necessary.
Ability to perform a variety of accounting, fiscal, and statistical record keeping duties including to prepare, maintain, and reconcile a variety of records and files.
Ability to participate in the preparation of a variety of administrative and financial reports.
Ability to review financial records, reports, and related documents, identify discrepancies, and resolve problems related to assigned area of responsibility.
Ability to research, compile, and interpret a variety of information and make appropriate recommendations.
Ability to work independently in the absence of supervision.
Ability to plan and organize work to meet changing priorities and deadlines.
Ability to perform mathematical calculations quickly and accurately including to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals.
Ability to understand the organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities.
Ability to understand and apply pertinent laws, codes, and regulations as well as organization and unit rules, policies, and procedures with good judgment.
Ability to implement and maintain filing systems.
Ability to participate in the development and modification of accounting systems.
Ability to compile a variety of information and records and exercise good judgment in maintaining information, records, and reports.
Ability to deal successfully with the public, in person and over the telephone; respond tactfully, clearly, concisely, and courteously to issues, concerns, and needs.
Ability to work cooperatively with other departments, City staff and officials, and outside agencies.
Ability to operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to establish and maintain effective working relationships with those contacted in the course of work.

Responsibilities

Performs a variety of responsible technical accounting and financial office support duties in support of assigned accounting system, function, or program area.
Audits claims, warrants, computer source documents and other accounts and records for proper accuracy, authorizations, certifications and distribution of charges.
Prepares, maintains, reviews and verifies a variety of accounting, financial, and statistical records, ledgers, logs, and files; gathers, assembles, tabulates, enters, checks, verifies, balances, adjusts, records, and files financial data; codes data according to prescribed accounting procedures; reviews information to ensure accurate reporting; resolves discrepancies; establishes and maintains various files and records.
Posts, adjusts, reconciles internal accounts and balances to centralized accounting records.
Utilizes various computer programs; enters and maintains data; posts information to ledgers, journals, logs, and reports; generates reports from a database or in-house system; creates spreadsheets and generates reports using spreadsheet software; creates documents using word processing software.
Performs duties in support of the City’s accounts payable function; receives incoming invoices for payment and reviews accuracy, proper authorizations, and account coding; researches discrepancies; prepares batches for data entry; ensures that payments are included and processed in a timely manner.
Processes and inputs daily cash receipts; ensures all cash receipts post to the general ledger; resolves discrepancies; prepares necessary reports.
Performs a full range of customer service duties related to area of assignment; provides information to the public, other government agencies, and City staff within the area assignment; resolves complaints in an efficient and timely manner.
Prepares reports of findings and recommendations.
Conducts special investigations/projects as assigned.
Prepares year end accruals, reconciliations, and supporting schedules for the annual audit process.
Reviews and performs various reconciliations.
Records internal service vehicle allocations.
Monitors and records UUT and TOT including mailing of late notices.
Performs a variety of general office support functions including typing, record keeping, proofreading, and forms and report generation; sorts and distributes department mail; creates and maintains filing systems.
Prepares check warrants, invoices, requisitions, purchase orders and other similar documents.
Prepares a variety of weekly, monthly, quarterly and annual reports.
Performs related duties, as assigned.