Accounting Technician

Alamo Area Council of Governments • San Antonio, TX

1d

About The Position

The Accounting Technician will be responsible for processing accounts receivable and payable, assisting with payroll, and providing general accounting support. This role involves maintaining financial records, ensuring accurate data entry, and adhering to established accounting procedures and regulations.

Requirements

• Proficiency in Microsoft Excel, Word, and Outlook.
• Associate’s degree in accounting or business administration with at least three (3) to five (5) years of experience in business or governmental accounting OR High school graduation, or its equivalent, plus at least five (5) years of accounting experience.
• Related business school or college coursework may be substituted for up to two years of experience.

Responsibilities

• Process accounts receivable from multiple funding sources, including verifying and posting invoices and payments.
• Maintain the daily cash report by recording daily deposits and disbursement transactions.
• Assist with reconciliation of accounts receivable sub-ledger to the general ledger.
• Prepare month-end accounts receivable aging reports and monitor accounts for irregularities.
• Research and resolve payment discrepancies.
• Prepare and post internal charges to various grants.
• Process accounts payable, ensuring appropriate charges to grant accounts.
• Process agency requests for disbursements and purchase orders using automated accounting software.
• Manage weekly check runs and Automated Clearing House (ACH) payable transactions.
• Compare payment amounts with amounts due to ensure correct payments are issued.
• Ensure payments are posted in a timely manner and approved by management.
• Respond to vendor inquiries regarding invoice payment status.
• Handle and track agency insurance claims.
• Reconcile the agency purchasing credit card monthly statement.
• Serve as back-up to the Payroll Specialist.
• Process semi-monthly payroll and prepare payroll check requests.
• Post all journal entries created by accounting staff.
• Prepare grant billing documents.
• Provide filing, file uploads, and other accounting services support.
• Enter all invoices timely and accurately into the financial management system.
• Verify grant coding is correct by communicating with upper management.
• Serve as the records management liaison for the accounting department.
• Maintain all customer and vendor information in the system.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree