Accounting Technician II - Accounts Receivable

SJSU Student Union • San Jose, CA

5d • Onsite

About The Position

The Student Union, Inc. is a 501(c)(3) nonprofit auxiliary that maintains three major facilities at San José State University in downtown San José, California. These facilities include the Diaz Compean Student Union Building, the Provident Credit Union Event Center, and the Spartan Recreation and Aquatic Center. The Student Union, Inc. functions as part of the Student Affairs Division on campus, and is governed by a Board of Directors made up of a student majority, faculty, and administrators. Mission The Student Union, Inc. of San Jose State University supports the development, growth, and well-being of students and the campus community by providing diverse programs, desired services, and quality facilities to enhance the collegiate experience. Job Summary The Accounting Technician II – Accounts Receivable is responsible for accurately processing financial transactions related to accounts receivable. This role supports the Accounting and Finance department by maintaining accurate records, ensuring compliance with accounting policies, and providing excellent internal and external customer service.

Requirements

• AA in accounting or equivalent
• 1-2 years of experience in accounts receivable or general accounting
• Proficiency with Microsoft Office
• Experience with accounting or financial software (Sage 300 preferred)
• Knowledge of basic accounting principles
• Knowledge of processes for accounts receivable
• Strong attention to detail and accuracy
• Proficiency with accounting software such as Sage 300
• Ability to handle a high volume of data entry
• Ability to manage multiple tasks and meet deadlines
• Ability to analyze discrepancies and resolve issues efficiently
• Ability to communicate effectively and provide quality customer service to internal and external partners
• Ability to communicate effectively in person or by telephone
• Skill in operating standard office equipment, including a computer keyboard or calculator
• Proficiency in reading and interpreting a variety of written and electronic materials
• Ability to sit or stand for extended periods of time
• Ability to life, carry, push, and pull materials and equipment up to 20 pounds as required
• All employees are required to complete the following compliance online training sessions through CSULearn, the University's employee training platform: Injury and Illness Prevention Program, Discrimination and Harassment for Supervisors/Non-Supervisors, Gender Equity and Title IX Prevention Program (Title IX), Data Security and FERPA, Mandated Reporters of Child Abuse, California Child Abuse and Neglect Reporting Act
• All Student Union at San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Nice To Haves

• BA in accounting or equivalent
• 3+ years of experience in accounts receivable, or general accounting
• Advanced proficiency with Microsoft Office

Responsibilities

• Prepare and process billing requests for all departmental services and apply cash receipts for all payments received
• Ensure invoice requests have all required approvals, all necessary documentation, and have proper account coding
• Distribute customer invoices and respond to customer inquiries
• Maintain accurate records of outstanding invoices, cash receipts, and bank deposits
• Process Club Sports deposits in accordance with internal cash handling procedures
• Prepare bank deposits under the supervision of the Assistant Director of Accounting and Finance
• Prepare weekly AR aging reports and routinely follow up on outstanding invoices in accordance with internal collection policy
• Participates in the month end and year end close by adhering to deadlines and assisting with sub-account bank reconciliations
• Prepares monthly AR accrual
• Reconciles AR aging report to the general ledger as part of month end close
• Assists with audit by providing requested documentation to internal and external auditors
• Process credit memos as required
• Provide cross-functional support to Accounts Payable during peak periods, month-end close, and during team absences
• Other duties as required

Benefits

• Medical, Dental & Vision insurance (fully paid on selected packages by the company for the employee and dependents)
• Life and Supplemental Insurance
• Vacation
• Sick Leave
• paid Holidays
• 403(b) retirement program
• tuition reimbursement
• employee development opportunities
• lifetime retiree medical and dental coverage to eligible employees and their dependents who retire at the age of 55 and have 5 or more years of employment with the Student Union, Inc.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree