Accounting Technician I

City of Jacksonville Beach•Jacksonville Beach City Hall, FL

1d•Onsite

About The Position

This position performs intermediate paraprofessional and technical work involving the preparation and/or maintenance of fiscal or related records and does related work as required. Work is performed under the regular supervision of the Controller. Essential Job Functions Performs accounting related functions and tasks associated with the preparation and maintenance of complex financial records and reports. Enters, verifies, and checks accounting data and processes transactions for budget and other financial accounts. Prepares cash reconciliations daily, prepares journal entries in the general ledger, and researches any errors and resolves them in a timely manner. Processes accounts payable, including verifying purchasing interfaces to purchase orders and calculating discounts. Processes check requests and travel request forms, prints and distributes checks, and updates the general account ledger. Reconciles subsidiary bank statements. Maintains time and leave reporting for the Department. Processes bi-weekly payrolls, pension payrolls, and monthly council payrolls including electronic disbursements and physical check distribution. Balances payroll accounts with tax and payroll registers and remits related taxes. Processes and prints utility deposit refund checks, voids, and/or re-issues checks as needed. Enters adjusting journal entry to update general ledger. Transmits files electronically to bank for all checks processed and maintains records for Positive Pay and check logs for all checks processed. Prepares month-end, quarter-end, and year-end payroll balancing and close-out after verification of earnings and tax deductions. Assists with W-2 and 1099-R tax forms processing for distribution to employees and retirees and submits reports and payments to related government agencies online or by mail. Processes and follows-up on travel and expense statements and calculates taxable per diem. Prepares month-end adjusting journal entries including internal billings, allocations, certain accruals, deferred revenue adjustments, , and interfund transfers.. Processes Tax Collector’s remittance of various taxes and allocates the distribution among various payment type codes and forwards to Customer Care for deposit, and maintains files for all distributions. Reviews all Accounts Payable batches at year-end and allocates all payables to the correct fiscal year. Archives various fiscal transaction documents including, accounts payable backup, adjusting journal entries, and daily cash balancing. Collates, sorts, and compiles fiscal and personnel data in accordance with procedures. Performs related tasks as required.

Requirements

A high school diploma or equivalent
Five years of experience in general office and accounting work.
General knowledge of accounting terminology, methods, procedures, and equipment.
Knowledge of standard office procedures, practices, and equipment.
General knowledge of accounting principles.
Comprehensive knowledge of Microsoft Office Applications.
Skill in using personal computers, midrange computer equipment, and business application software, including data entry.
Ability to work independently and understand and follow complex oral and written directions.
Ability to follow detailed work procedures and meet deadlines.
Ability to post accounts and to perform mathematical computations with speed and accuracy.
Ability to establish and maintain effective working relationships with coworkers, associates, and the general public.

Nice To Haves

A college degree in accounting, business administration, or a related field is preferred and may substitute for up to three years of experience.

Responsibilities

Performs accounting related functions and tasks associated with the preparation and maintenance of complex financial records and reports.
Enters, verifies, and checks accounting data and processes transactions for budget and other financial accounts.
Prepares cash reconciliations daily, prepares journal entries in the general ledger, and researches any errors and resolves them in a timely manner.
Processes accounts payable, including verifying purchasing interfaces to purchase orders and calculating discounts.
Processes check requests and travel request forms, prints and distributes checks, and updates the general account ledger.
Reconciles subsidiary bank statements.
Maintains time and leave reporting for the Department.
Processes bi-weekly payrolls, pension payrolls, and monthly council payrolls including electronic disbursements and physical check distribution.
Balances payroll accounts with tax and payroll registers and remits related taxes.
Processes and prints utility deposit refund checks, voids, and/or re-issues checks as needed.
Enters adjusting journal entry to update general ledger.
Transmits files electronically to bank for all checks processed and maintains records for Positive Pay and check logs for all checks processed.
Prepares month-end, quarter-end, and year-end payroll balancing and close-out after verification of earnings and tax deductions.
Assists with W-2 and 1099-R tax forms processing for distribution to employees and retirees and submits reports and payments to related government agencies online or by mail.
Processes and follows-up on travel and expense statements and calculates taxable per diem.
Prepares month-end adjusting journal entries including internal billings, allocations, certain accruals, deferred revenue adjustments, and interfund transfers.
Processes Tax Collector’s remittance of various taxes and allocates the distribution among various payment type codes and forwards to Customer Care for deposit, and maintains files for all distributions.
Reviews all Accounts Payable batches at year-end and allocates all payables to the correct fiscal year.
Archives various fiscal transaction documents including, accounts payable backup, adjusting journal entries, and daily cash balancing.
Collates, sorts, and compiles fiscal and personnel data in accordance with procedures.
Performs related tasks as required.